Executive Assistant to CEO

We are a diversified media company looking for a dynamic, outgoing individual to be the assistant to the CEO. In this role, you will support all areas of their personal and professional business.

Assistant to the CEO duties include, but aren't limited to:

• Manage and maintain a busy calendar, including handling meeting scheduling, coordinating events and activities, occasional scheduling of personal family activities, and coordinating production schedules.
• Respond to emails about scheduling, office information, delivery schedules, and production calendars in a timely and grammatically accurate fashion.
• Book travel: flights, hotels, restaurants, and transportation.
• Coordinate production calendars. Work with talent, agencies, studios, and networks to book meetings and calls.
• Answer and address multiple phone calls. Provide administrative duties such as: rolling calls and conferencing calls in and out of the office.
• Manage expenses and create expense reports.
• Coordinate events, deliveries, and other miscellaneous office needs. Work with PA’s and runners to accomplish tasks.

Requirements:

• Candidate must have at least 2 years of Executive Assistant experience, be organized, hardworking and flexible to work additional hours when necessary.
• Personal/Exec experience to partners or C-Suite executives in the entertainment industry preferred (talent agency exec, producer, ad agency, etc.).
• Excellent familiarity with MS Office Products (Excel, Word, Outlook).
• Must have a 'can-do' attitude and be able to learn on the go.
• A willingness to learn new skills and master them quickly.
Must anticipate
• - be two steps ahead of your boss at all times to deal with issues before they become problems.
• Successful candidates will be able to work in a fast-paced environment with ever-changing priorities. A positive attitude and can adjust at a moment’s notice. Being able to have patience and stay calm in a fast-paced environment is paramount.
• Extreme attention to detail and a good memory of people and places.
• Highly organized and skilled in time management.
• Ability to multi-task and complete a wide range of tasks quickly and efficiently with a confident ability to come up with solutions on your own.
• Bullet-proof communication skills, both written and verbal.

Pay Range: $22.00 - $23.00 per hour

Work Location:

This is an on-site position. Candidates must be able to work from our Burbank office during scheduled work hours.

About The Nacelle Company:

Founded by Brian Volk Weiss, The Nacelle Company develops, produces, and distributes feature and documentary films as well as TV shows – both scripted and unscripted. Nacelle’s vast array of partnerships include: Netflix, Amazon, Disney +, HBO, Discovery, BET+, A&E Networks, Hulu, Viacom, and many more. The Nacelle Company has produced the hit Netflix docu-series, Down To Earth with Zac Efron, The Movies That Made Us, and The Toys That Made Us, as well as Behind The Attraction for Disney +, Sony’s Mad About You reboot, Netflix’s How To Fix A Drug Scandal, Netflix’s Kevin Hart’s Guide To Black History, All The Way Black for BET+, and Grant for The History Channel.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

We are an Equal Opportunity Employer and committed to Diversity and Inclusion.

We adhere to the Los Angeles Fair Chance Ordinance.