Executive Assistant to CEO (Import & Export Company)

About the Role

We are a small but fast-growing import and export company based in Dubai, specializing in ceramic and building materials.
We are looking for a bilingual Executive Assistant to the CEO, fluent in English and Chinese (Mandarin), to handle executive support, administrative coordination, and business communication.

This position requires a highly organized and proactive individual who can manage multiple responsibilities in a dynamic, international business environment — including readiness for occasional overseas business trips.

Key Responsibilities

• Provide full executive and administrative support to the CEO.
• Handle written and verbal correspondence in English and Chinese with international suppliers, partners, and clients.
• Assist in import/export procedures, document preparation, and follow-up on shipping and quotations.
• Coordinate meetings, travel arrangements, and appointments.
• Prepare reports, meeting minutes, and presentations.
• Maintain organized filing systems and ensure all documents and licenses are up to date.
• Liaise with government and free zone authorities for renewals and approvals.
• Accompany or coordinate international business trips when required.
• Perform translation and review of bilingual documents as needed.

Requirements

• Bachelor’s degree in Business Administration, International Trade, or related field.
• Minimum 3 years of work experience in Dubai in a similar role.
• Fluency in English and Chinese (Mandarin) — both spoken and written.
• Knowledge of import/export and logistics documentation.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Responsible, reliable, and willing to travel when needed.

Benefits

• Salary: AED 8,000/month.
• Employment visa and medical insurance (as per UAE law).
• Paid annual leave.
• Performance-based annual bonus.
• Career growth opportunities as the company expands internationally.

Job Type: Full-time

Pay: From AED8,000.00 per month

Experience:

• same field : 3 years (Required)

Language:

• Chinese (Required)