Executive Assistant to CEO - IT Operations (Females)

About the Role

We are seeking a proactive, confident, and detail-oriented Executive Assistant to the CEO to join our Operations Department. This role offers a unique opportunity to grow in business operations, strategy, and executive leadership support within a fast-paced global IT company.

Key Responsibilities

• Provide direct executive support to the CEO, including managing calendars, travel, meetings, and follow-ups.
• Attend internal and external meetings, take minutes, track action items, and ensure timely completion.
• Coordinate with cross-functional teams to monitor deliverables, projects, and KPIs.
• Prepare POS proposals, invoices, presentations, reports, and formal business documentation.
• Support internal communications and act as a bridge between the CEO and team members.
• Communicate with clients confidently, understanding their technical requirements.
• Represent the company by attending client meetings, workshops, and business events globally.
• Participate in strategy discussions, assist in business planning, and contribute to performance reporting.
• Understand IT-related requirements and prepare proper documentation (infrastructure, networking, or software development).

Requirements

• 1–2 years of experience in executive support, operations, or administration (fresh graduates with strong potential may also apply).
• Bachelor’s degree in Information Technology (or a related technical field).
• Solid understanding of IT concepts, infrastructure, networking, and software development basics to effectively communicate with clients.
• Excellent command of English (Arabic language skills are a plus).
• Proficiency in Microsoft Office, Google Workspace, and project management tools (Trello, Notion, or similar).
• Strong organizational, communication, and multitasking abilities.
• Professional, confident personality with a can-do attitude.
• Must be open to international travel for meetings, workshops, and business events.

Job Type: Full-time

Application Question(s):

• Current and expected salary package ?
• How soon will you join us? Can you join immediately?
• Ibix Global provides IT services, and this role involves working on POS proposals along with other technical responsibilities. Do you have prior work experience or an educational background in IT, and are you confident that you can work on these responsibilities?

Language:

• English (Required)
• Arabic (Preferred)

Location:

• Riyadh (Required)

Willingness to travel:

• 100% (Required)