Executive Assistant to CFO / CEO

Job Title: Executive Assistant & Operations CoordinatorJob Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CFO (and leadership team as needed).

This role is a mix of executive support, light accounting coordination, and day-to-day operations assistance. You will play a key role in keeping priorities organized, tasks moving, and communication clear.

The ideal candidate is someone who can manage multiple responsibilities, stay ahead of deadlines, and operate with minimal direction.

Key Responsibilities

• Manage calendars, scheduling, and daily priorities
• Organize emails, follow-ups, and internal communication
• Assist with document preparation, contracts, and general coordination
• Support invoicing, billing, and collections using QuickBooks or similar systems
• Track payments, expenses, and basic financial data
• Help coordinate projects, tasks, and deadlines across different areas of the business
• Maintain organized filing systems (digital and physical)
• Assist with office organization and general administrative tasks
• Coordinate meetings, appointments, and occasional events
• Assist with light personal tasks such as scheduling or errands when needed

Experience & Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Ability to prioritize and manage multiple responsibilities at once
• Comfortable working in a fast-paced environment
• Proficient in Microsoft Office and/or Google Workspace
• Experience with QuickBooks or similar accounting software preferred
• Strong communication skills (written and verbal)
• Professional, reliable, and able to handle confidential information

What We’re Looking For

• Someone who takes ownership and stays ahead of tasks
• Able to work without being micromanaged
• A problem-solver who can figure things out and keep things moving
• Organized, dependable, and detail-focused
• Looking for a long-term opportunity with growth potential

Compensation

• Competitive salary based on experience
• Opportunity to grow into a larger operations or accounting role

Pay: $50,000.00 - $70,000.00 per year

Work Location: In person