Executive Assistant to Chief Executive Officer

Department: Management Office

Bank Grade: OG-I

Reports To: Chief Executive Officer

Location: Head Office

What is Executive Assistant to Chief Executive Officer - MMBL?

As the Executive Assistant to the Chief Executive Officer you will play a critical role in providing administrative support and managing the daily operations of the CEO's office. You will be responsible for maintaining the schedule, handling communication with internal and external stakeholders, coordinating meetings, and assisting with various projects. The ideal candidate for this position is highly organized, detail-oriented, and possesses excellent communication and problem-solving skills.

What Executive Assistant to Chief Executive Officer Does - MMBL?

Responsibilities:

• Effectively manage the calendar, scheduling appointments, meetings, and events while prioritizing conflicting demands and ensuring optimal time utilization.
• Serve as the primary point of contact for the CEO, managing incoming calls, emails, and messages, and handling them with professionalism and tact.
• Coordinate and schedule meetings on behalf of the CEO, including arranging conference rooms, sending out invitations, preparing meeting materials, and taking minutes when required.
• Plan and manage domestic and international travel arrangements, including booking flights, hotels, ground transportation, and other logistics.
• Draft, review, and proofread emails, reports, presentations, and other documents, ensuring accuracy and adherence to the CEO's communication standards.
• Assist in managing various projects, conducting research, gathering data, and providing regular progress updates.
• Oversee the day-to-day operations of the Chief’s office, ensuring it runs smoothly and efficiently.
• Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times.
• Cultivate and maintain positive relationships with internal and external stakeholders, representing the CEO professionally and promoting a positive image of the organization.
• Support the CEO in implementing special initiatives and strategic objectives.

What are we looking for and what does it take to be Executive Assistant to Chief Executive Officer - MMBL?

• Proven experience as an Executive Assistant or in a similar administrative role.
• Bachelor's degree in Business Administration, Management, or related field preferred.
• Excellent written and verbal communication skills with the ability to interact confidently and effectively with individuals at all levels.
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Proficient in MS Office suite (Word, Excel, PowerPoint) and other productivity tools. Experience with calendar management software and virtual meeting platforms is a plus.

About MMBL:

Mobilink Microfinance Bank Ltd. is providing banking services to over 48 million registered users including 20+ million monthly active customers across Pakistan. With a hybrid model that combines traditional microfinance with mobile/digital banking technologies, the bank now operates with over 114 branches and 270,000 branchless banking agents and provides a USSD (GSM) based digital channel offering savings, micro enterprise (MSME) loans, small housing loans, remittances, collection (utility bills and loan instalments), mobile wallets, insurance, G2P, B2B & B2P payments; thus, playing a leading role in the promotion of financial inclusion. MMBL is committed to fostering a positive and productive workplace, and our core values reflect this focus. These values include promoting innovation and entrepreneurship, encouraging teamwork and collaboration, and prioritizing a customer-centric approach in all aspects of our business.

Why Join MMBL?

This is an opportunity for someone who is passionate about making a difference and playing a key role in driving transformative change. Our team is committed to empowering millions with the tools necessary to succeed in the digital age, and we're looking for a talented individual to join us in this endeavor.