Executive Assistant to the CEO

We are hiring an exceptional Executive Assistant to directly support Ali Azhar, CEO of SwiftNine .

This role is for someone who:

• Thinks 3 steps ahead
• Moves fast without breaking things
• Protects the CEO’s time like a bodyguard protects a principal
• Can operate calmly in chaos, pressure, and rapid growth

If you want a slow, routine admin job — this is not for you.

🎯 Core Mission

Multiply the CEO’s effectiveness by 10x

by owning execution, coordination, prioritization, and information flow.

Your success = CEO focus, speed, clarity, and leverage.

🔑 Key Responsibilities1️⃣ CEO Time & Priority Management (Non-Negotiable)

• Own Ali Azhar’s calendar end-to-end
• Ruthlessly prioritize meetings (cancel, shorten, or block low-value items)
• Prepare daily/weekly agendas and priority briefs
• Ensure the CEO spends time only on high-impact decisions

2️⃣ Communication & Gatekeeping

• Act as the primary gatekeeper for internal & external communication
• Filter emails, WhatsApp, Slack, calls, and requests
• Draft replies, summaries, and responses on behalf of the CEO when needed
• Ensure nothing important is missed — and nothing unimportant reaches the CEO

3️⃣ Execution & Follow-Ups

• Track all CEO decisions and action items
• Follow up with team members relentlessly until execution is complete
• Maintain a CEO execution dashboard (ClickUp / Notion / Sheets)
• Ensure commitments turn into outcomes — not excuses

4️⃣ Meetings, Documents & Briefs

• Prepare concise briefing documents before meetings
• Take sharp, actionable notes during meetings
• Convert discussions into clear next steps and owners
• Organize board decks, reports, contracts, and sensitive documents

5️⃣ Strategic & Personal Support

• Assist with travel planning, logistics, and scheduling (local & international)
• Support personal admin where it directly improves CEO performance
• Handle confidential and sensitive matters with absolute discretion
• Be available outside standard hours when required (high-trust role)

🧠 Who This Role Is For

You are:

• Extremely organized, sharp, and proactive
• Calm under pressure and fast-moving environments
• Comfortable working with a high-performing, demanding CEO
• Detail-obsessed but also able to see the big picture
• Loyal, discreet, and trustworthy to a fault

❌ This Role Is NOT For

• People who need hand-holding
• People who dislike urgency or pressure
• People who wait to be told what to do
• People who want strict 9-to-5 boundaries

✅ Required Skills & Experience

• 2–5+ years as an Executive Assistant / Chief of Staff / Ops role (startup or fast-growth preferred)
• Exceptional written & spoken English
• Strong command of tools: Google Workspace, Notion/ClickUp, Slack, Calendars
• Ability to summarize complex information clearly and fast
• High emotional intelligence and professional maturity

🌟 Bonus (Huge Plus)

• Experience working with founders or CEOs
• Background in operations, strategy, or consulting
• Exposure to international business, fintech, e-commerce, or tech
• Ability to think like an operator, not just an assistant

📈 Growth & Opportunity

This is a career-accelerating role :

• Direct exposure to global deals, strategy, and decision-making
• Potential growth into Chief of Staff / Operations Lead
• Learn how a real multi-company empire is built from the inside

🏆 Compensation

• Competitive salary (based on experience)
• Performance-based growth
• Long-term opportunity for high performers

🧬 SwiftNine Culture

• Speed > comfort
• Ownership > excuses
• Results > titles
• Loyalty + performance = long-term growth