Executive Assistant to the CEO

Executive Assistant to the CEO
Industry: Construction | Site Development | Real Estate Investment | Estate Management
Location: Northern Virginia

We are seeking a highly experienced and professional Executive Assistant to serve as the right hand to the CEO of a growing group of companies operating in construction, site development, real estate investment, and private estate management.

This role extends beyond traditional administrative support. The Executive Assistant will function as a trusted partner to the CEO, helping manage priorities across multiple businesses and properties, coordinating high-level initiatives, and supporting marketing, operations, and estate-related responsibilities.

The ideal candidate is proactive, highly organized, resourceful, and comfortable operating in a fast-paced, entrepreneurial environment. This role requires flexibility, strong judgment, and the ability to manage confidential matters with discretion.

Key Responsibilities

Executive Partnership & Strategic Support

• Serve as a trusted partner to the CEO in managing priorities, initiatives, and day-to-day operations across multiple companies and properties.
• Manage the CEO’s complex calendar, meetings, travel, and appointments.
• Prepare executive reports, presentations, correspondence, and briefing materials.
• Track key projects, initiatives, and action items to ensure timely follow-through.
• Conduct research and assist the CEO with preparation for business decisions and meetings.

Construction & Operations Coordination

• Assist with coordination across multiple construction projects and job sites.
• Track project timelines, deliverables, and communication between project managers, field teams, vendors, and clients.
• Organize and maintain documentation including proposals, contracts, project materials, and permits.
• Support communication between office staff and field personnel to ensure alignment across projects.

Estate & Property Management Support

• Assist with administrative oversight of the CEO’s private estate and investment properties.
• Coordinate vendors, maintenance, service providers, and property-related projects.
• Maintain records related to property operations, improvements, and service agreements.
• Support scheduling and coordination for property inspections, improvements, and ongoing maintenance.

Marketing & Brand Development

• Assist with marketing initiatives for construction projects, business ventures, and real estate properties.
• Manage digital presence including websites, social media platforms, and project marketing content.
• Create marketing materials such as project profiles, presentations, proposals, and promotional materials.
• Support brand development and promotion of completed projects and development opportunities.

Qualifications

• Experience supporting senior executives or business owners in a high-level support role.
• Experience in construction, real estate development, property management, or entrepreneurial business environments strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities and complex schedules.
• Strong business judgment and ability to anticipate executive needs.
• Experience with marketing, branding, or digital content management preferred.
• Excellent communication and problem-solving skills.
• High level of discretion and professionalism with confidential information.
• Proficiency in Microsoft Office, Google Workspace, and marketing/design tools.

Additional Requirements

• Valid driver’s license required.
• Must be willing and able to travel locally and drive to various job sites, offices, and properties as needed.
• Comfortable working in both office and field environments when supporting operational needs.

What Makes This Role Unique

• Direct partnership with the CEO across multiple businesses and investment ventures.
• Exposure to construction operations, real estate investments, and estate management.
• Opportunity to play a key role in a fast-growing and entrepreneurial organization.

Who This Role Is Perfect For

This role is ideal for a high-performing Executive Assistant who thrives in a fast-paced, entrepreneurial environment and enjoys working closely with leadership to keep complex businesses organized and moving forward.

You may be a strong fit if you:

• Enjoy being the right hand to a busy executive and anticipating needs before they arise.
• Are comfortable managing multiple priorities across several companies, projects, and properties.
• Can communicate effectively with executives, project managers, field teams, contractors, and vendors.
• Take pride in solving problems, creating organization, and improving systems.
• Are adaptable and comfortable working in both office and field environments when needed.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

License/Certification:

• Drivers License (Required)

Willingness to travel:

• 75% (Preferred)

Work Location: Hybrid remote in Warrenton, VA 20187