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EXECUTIVE ASSISTANT TO THE CEO
General Description
We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to provide administrative and coordination support within our Executive Office. This role plays a key part in ensuring the efficient day-to-day operations of the CEO’s agenda while also supporting executive leadership across the organization.
As part of the food manufacturing and distribution industry, this position operates in a fast-paced, dynamic environment where priorities can shift quickly. This is an exciting opportunity for someone who thrives in a high-energy setting and enjoys being at the center of business operations.
Requirements for this position:
- Bachelor’s degree in Business Administration or related field (preferred)
- 2–4 years of experience in an administrative or executive support role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience managing calendars (Outlook or similar platforms)
- Basic knowledge of Power BI or other data visualization tools (preferred)
- Working knowledge of Canva or similar design tools for presentation and visual content creation
- Familiarity with collaboration tools such as Microsoft Teams or Zoom
- Strong organizational and time management skills
- High attention to detail and ability to handle multiple tasks simultaneously
- Excellent verbal and written communication skills in both English and Spanish (fully bilingual required)
- High level of professionalism and discretion in handling confidential information
Responsabilities for this position
- Manage and coordinate the CEO’s calendar, including meetings, calls, and appointments
- Schedule and coordinate internal and external meetings, ensuring proper logistics and follow-up
- Prepare meeting materials, presentations, and basic reports as needed
- Take meeting notes and track action items when required
- Coordinate travel arrangements, including flights, accommodations, and itineraries
- Provide administrative support to senior leadership, including company Presidents, as needed
- Serve as a point of contact for internal and external communications
- Assist in the creation and formatting of presentations and documents using tools such as Microsoft PowerPoint and Canva
- Maintain organized records, files, and documentation
- Support coordination of executive events and special projects
- Must be able to create and generate useful and visual reports using Excel and/or PowerBI.
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