Executive Assistant to the CEO

About ARC

ARC is a fast-growing warranty, administration and 20 group company serving automotive dealerships nationwide. We partner with dealers to increase profitability, streamline operations, and build long-term wealth through proven, process-driven strategies. Our team is high-performance, fast-paced, and built on core values: honesty and integrity, driven, servant leadership, and an amazing team experience.

We are seeking a highly capable, proactive Executive Assistant to directly support our CEO and COO. This is not a passive role—it requires ownership, judgment, and the ability to operate at a high level in a dynamic environment.

Position Overview

The Executive Assistant will serve as a critical partner to the CEO and COO, ensuring their time, priorities, and communication are optimized. This individual will act as a gatekeeper, problem solver, and execution driver across both business and select personal responsibilities.
The ideal candidate is autonomous, organized, detail-oriented, highly responsive, and thrives in a fast-moving environment with shifting priorities.

Key Responsibilities

Executive Support

• Manage and prioritize email communications for CEO and COO
• Maintain and optimize complex calendars, ensuring alignment with strategic priorities
• Act as gatekeeper for inbound requests, meetings, and communications
• Prepare, organize, and follow up on meetings, agendas, and action items

Scheduling & Travel

• Coordinate all travel arrangements (flights, hotels, rental cars, itineraries)
• Manage logistics for meetings, events, and on-site visits
• Ensure seamless execution of travel schedules and contingencies

Operations & Coordination

• Assist with special projects across departments (Sales, Operations, Marketing, etc.)
• Track key initiatives and ensure reporting of deadlines and deliverables are accurate
• Coordinate internal and external communications on behalf of leadership

Personal & Administrative Support

• Handle select personal and business-related errands for CEO/COO
• Assist with scheduling personal commitments when needed
• Manage miscellaneous administrative duties as assigned

Other

• Anticipate needs before they arise
• Create systems and processes to improve efficiency
• Maintain confidentiality and professionalism at all times

Qualifications

• 3+ years experience supporting C-level executives (preferred)
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to multitask and prioritize in a fast-paced environment
• Tech-savvy (Google Workspace, Google Suite, Mac Computers, CRM tools, etc.)
• Problem-solver with a “figure it out” mindset
• Willingness to travel occasionally if needed

What We’re Looking For

• Someone who takes ownership, not just direction
• A proactive thinker who anticipates needs
• Calm under pressure and adaptable to change
• High attention to detail with strong follow-through
• Loyal, trustworthy, and aligned with our core values

Compensation & Benefits

• Competitive salary (based on experience)
• Health, vision, dental, life insurance and retirement benefits
• Paid time off and holidays
• Opportunity to work closely with executive leadership
• High-growth environment with career advancement opportunities

Why This Role Matters

This position is a force multiplier for our leadership team. The right person will help maximize efficiency, protect time, and drive execution across the organization.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Commute:

• Clinton, MO 64735 (Required)

Ability to Relocate:

• Clinton, MO 64735: Relocate before starting work (Required)

Work Location: In person