Executive Assistant to the CEO

Executive Assistant to the CEO

Field Verified Position Overview

Pay: $65,000.00

Location: 1740 W Broadway Rd, Mesa, AZ 85202

Field Verified is seeking a highly organized, proactive, and dependable Executive Assistant to directly support the CEO in a fast-paced, high-growth environment. This role is ideal for someone who thrives on solving problems, managing moving pieces, and creating structure within a rapidly evolving company.

The Executive Assistant serves as a trusted partner to the CEO—helping manage communication, priorities, scheduling, operations, and follow-through across multiple departments and initiatives. You will play a critical role in helping leadership stay focused, aligned, and operating efficiently.

This position requires professionalism, discretion, initiative, and strong communication skills. The ideal candidate is resourceful, adaptable, and capable of balancing executive support with operational coordination.

About Field Verified

Field Verified is a national leader in field testing, design consulting, and quality assurance services for complex construction projects, including hospitals, high-rises, mission-critical facilities, and data centers.

Known for speed, precision, and professionalism, Field Verified continues to grow rapidly while remaining committed to its mission: Improve a Million Lives.

Key Responsibilities Executive Support

• Manage the CEO’s calendar, scheduling, and daily priorities
• Monitor and organize the CEO’s inbox and communications
• Prioritize urgent matters and ensure timely follow-up
• Coordinate travel arrangements, meetings, and logistics
• Prepare meeting notes, summaries, reminders, and action items
• Assist with personal administrative tasks as needed

Communication & Coordination

• Serve as a liaison between the CEO and internal departments
• Route information and requests to the appropriate team members
• Track action items and ensure accountability across projects
• Draft and edit emails, communications, and internal updates
• Maintain professionalism and confidentiality in all interactions

Operations & Administrative Management

• Organize reports, documents, workflows, and recurring processes
• Assist with ordering supplies, equipment, and company materials
• Help manage timelines, deadlines, and operational priorities
• Maintain organized systems for tracking tasks and projects
• Support leadership meetings and operational rhythms

CRM & Client Support

• Enter and maintain client information in HubSpot CRM
• Assist with client communication follow-up and relationship management
• Track outreach, proposals, and business development activities
• Help maintain organization of key client accounts and contacts

Social Media & Brand Support

• Coordinate executive and company social media engagement
• Schedule and organize LinkedIn and marketing content
• Assist with field content creation and company branding initiatives
• Support a consistent and professional company image

Team & Culture Support

• Schedule team lunches, leadership check-ins, and recurring meetings and trainings
• Support company communication and culture initiatives
• Assist with SCRUM workflows and internal accountability systems
• Help facilitate collaboration between departments and leadership

Qualifications Required Skills

• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Strong attention to detail and follow-through
• Ability to prioritize effectively in a fast-paced environment
• Proactive mindset with strong problem-solving abilities
• Proficiency with:
• Google Workspace
• Calendar and email management tools
• HubSpot or CRM systems
• LinkedIn and social media platforms
• Task management and collaboration tools

Preferred Qualifications

• Experience supporting executives or leadership teams
• Experience in construction, engineering, technical services, or high-growth companies
• Familiarity with SCRUM or agile workflow systems
• Background in operations, communications, or project coordination
• Experience managing multiple projects and stakeholders simultaneously
• Anticipates needs before being asked
• Communicates clearly and professionally
• Maintains composure under pressure
• Handles confidential information responsibly
• Creates structure and organization in fast-moving environments
• Enjoys supporting leadership and helping teams succeed
• Embodies Field Verified’s culture of professionalism, responsiveness, and continuous improvement

Why Join Field Verified?

• Join a rapidly growing, mission-driven company
• Work directly with executive leadership
• Gain exposure to operations, strategy, marketing, and business development
• Play a meaningful role in shaping company culture and communication
• Opportunity for growth, responsibility, and career development
• Be part of a team committed to excellence and improving lives

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person