Executive Assistant to the COO

Saken is a leading residential compounds management and operations company based in Jubail, Saudi Arabia, dedicated to delivering exceptional living standards through premium hospitality, facility management, and community experiences. With a growing portfolio of compounds and amenities, Saken is redefining comfort and operational excellence across the Kingdom.

Position

Executive Assistant to the Chief Operating Officer (COO)

Type

Full-Time

About the Role

We are seeking a proactive and highly organized Executive Assistant to support our COO in managing day-to-day operations, communication, and strategic initiatives. The ideal candidate will be a detail-oriented professional capable of balancing executive-level coordination with discretion, efficiency, and business insight.

Key Responsibilities

• Provide comprehensive administrative and operational support to the COO.
• Manage scheduling, calendar coordination, and meeting logistics across departments.
• Prepare and review reports, presentations, and internal communications.
• Handle confidential information with the utmost integrity and professionalism.
• Coordinate with department heads to ensure timely completion of operational tasks and deliverables.
• Support the COO in monitoring project progress, timelines, and KPIs.
• Facilitate communication between the COO and internal/external stakeholders.
• Organize travel arrangements, expense reports, and documentation.
• Assist in preparing board materials, executive summaries, and performance dashboards.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3-5 years of experience supporting C-level executives (hospitality or real estate sector preferred).
• Excellent organizational, multitasking, and communication skills.
• Strong command of Microsoft Office Suite and document management tools.
• High level of professionalism, discretion, and problem-solving ability.
• Fluency in Arabic and English.

Why Join Saken?

• At Saken, you'll join a dynamic and growing company with a collaborative work culture that values excellence, initiative, and continuous development. This role offers a unique opportunity to work closely with executive leadership and contribute directly to strategic decision-making and operational success.

Seniority Level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Hospitality