Executive Assistant to the Executive Director

About us

We are professional, agile, innovative and our goal is to To Shape and Maximize PHS's potential to make a difference In the Acute Care and Assited Living industry.

Our work environment includes:

• Work-from-home days
• Growth opportunities
• Product Discouts
• Bonus or profit Sharing Program being devenoped for the right fit

Duties and Responsibilities

CEO Executive Assistant will primarily be responsible for the following:

• Exceptional Organazational Skills from setting up a well flowing office to electronis filing system, physical book keeping and reorganizing current documents.
• Paralegal Experience or hybrid of Paralegal with Assiting Position a big plus***
• Purchasing experience inmanaging orders from PO to Vendor order, Logistics, and following up with the customer to assist our Accounting through the President
• Keep Track of back orders and Inventory through the packaging hire, which idealistically reports to this position being offered at some point
• GPO Contract Applications and Follow Up
• Reseller Website integration Management and maintainance (US Foods, Sysco, Gordens Foods, GPO
• Spread Sheets Proficiency, CRM Tool Hub Spot Pro
• Informational Systems experience, IT and programming preferred
• Social media a plus and Marketing or Great Marketing Contacts
• Convention activities and possible accompaniment when needed at the convention a plus (best training for the products in this arena)
• Some Hub Spot Maintenance Create Quotes in Hubspot
• Understand product line
• Sales Support
• Organizing current and immediate electronic documents
• Filing and License deadline reminders-Pharmacy, Small business owned, women-owned
• Any given task to support the CEO
• Quickbooks Online Experience a Plus

Job Type: Part-time

Pay: $45,000.00 - $80,000.00 per year

Expected hours: 10.0 – 35.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health savings account
• Referral program
• Retirement plan
• Vision insurance

Application Question(s):

• Are you located in Orange County or Northern San Diego County to assist Zip 92629?

Experience:

• Paralegal: 3 years (Required)
• High Level Organizational Positions: 5 years (Required)

Work Location: Hybrid remote in Dana Point, CA 92629