Executive Assistant/Office Manager

A respected investment firm in Chicago is seeking an Executive Assistant/ Office Manager, offering an excellent opportunity to join a high-performing and well-regarded organization. This role offers a salary range of $90,000–$120,000 and is well-suited for a detail-oriented professional. This is a high-impact position supporting the Managing Director, where you’ll play a key role in keeping day-to-day priorities moving smoothly while helping maintain a polished, highly organized office environment. The ideal candidate thrives in a fast-paced, professional setting that demands discretion, precision, and strong judgment. This role offers a strong emphasis on work-life balance while still providing the opportunity to contribute meaningfully within a boutique investment firm environment. A comprehensive benefits package is offered including, but not limited to, medical and dental insurance as well as generous PTO.

Responsibilities of the Executive Assistant/ Office Manager:

• Serve as the primary administrative partner to the Managing Director, overseeing calendars, meetings, and daily scheduling with accuracy and foresight
• Manage complex domestic and international travel arrangements, ensuring seamless execution from planning through completion
• Take ownership of planning and coordinating internal meetings, team events, and firmwide gatherings
• Help drive a professional and well-run office environment by overseeing day-to-day operations and workflow
• Manage vendor relationships, office supplies, and routine maintenance of office equipment
• Prepare and process expense reports while assisting with light accounting and administrative tasks as needed
• Support investment professionals with selective research and occasional project-based assignments
• Provide limited reception coverage, including welcoming guests and managing incoming calls and communications

Qualifications of the Executive Assistant/ Office Manager:

• Exceptional professionalism with a high degree of discretion and sound judgment when handling confidential matters
• Strong written and verbal communication skills with a polished, professional presence
• Highly organized with the ability to manage multiple priorities in a fast-moving environment
• Proactive, resourceful, and willing to take ownership with a “no task too small” mindset
• Comfortable operating independently within a lean, boutique office structure
• Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint)
• Bachelor’s degree preferred
• 3–5+ years of experience in executive support, office administration, or a related professional role

P-1