Executive Assistant/Office Manager

Landmark is a premier glazing contractor in North Hollywood, specializing in high-end residential and commercial glass solutions, from luxury estates in Bel-Air to high security installations. We are seeking a high level Executive Assistant & Office Manager to serve as the "Command Center" for our operations.

This is a critical "right-hand" role designed for a professional who can navigate the fast-paced world of Los Angeles construction, balancing customer service with the technical demands of construction bookkeeping.

The Ideal Candidate You are a proactive, detail-oriented professional who thrives in a collaborative and energetic work environment. You take pride in both the "big picture" and the fine details, recognizing that accurate bookkeeping and organized project tracking are what allow our field teams to succeed. You are a versatile communicator who feels right at home managing complex executive calendars, handling sensitive email correspondence, and providing a polished, helpful experience for our high-end clients and partners. We are looking for a "right hand" who can anticipate needs and keep our North Hollywood office running smoothly so our leadership can focus on the growth of the company.

Key Responsibilities

• Financial Support: Perform basic bookkeeping tasks, including payroll entry, accounts payable/receivable, and preparing quotations and invoices.
• Project Administration: Prepare professional quotations, invoices, and project-related documentation for our service contracts.
• Executive Support: Manage the CEO’s scheduling, correspondence, and high-priority client interactions; act as a gatekeeper and primary point of contact for clients.
• Office Operations: Maintain physical and electronic filing systems with extreme attention to detail; manage office supplies and vendor relationships.
• Communication: Draft professional emails and correspondence; provide top-tier customer service to our clients and partners.

Required Skills & Qualifications

• QuickBooks Proficiency: Minimum 1–2 years of experience performing bookkeeping tasks (Required).
• Software Expertise: Advanced knowledge of Microsoft Office, specifically Excel
• Construction/Trade Knowledge: Prior experience in the construction or glass services industry is a major plus.
• Communication: Exceptional writing, spelling, and professional grammar.
• Autonomy: Ability to make independent decisions and prioritize tasks without constant supervision.

Pay: $30.00 - $40.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Required)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person