Executive Assistant/Paralegal

<Overview>
We are seeking a dynamic and highly organized Executive Assistant/Paralegal to join our team. This role offers an exciting opportunity to support the CEO. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, legal research expertise, and a proactive approach to managing complex tasks. This paid position is designed for motivated professionals eager to contribute to a collaborative and innovative legal setting, ensuring smooth operations and high-quality legal support.

<Responsibilities>

• Provide executive administrative support by managing calendars and scheduling meetings.
• Assist with legal case management using document management systems, ensuring all files are organized and up-to-date.
• Draft, review, proofread, and edit legal documents including contracts, pleadings, memoranda, and correspondence with precision and clarity.
• Perform document review and data entry tasks with accuracy while maintaining strict confidentiality of sensitive information.
• Support litigation activities through document review, legal research using Westlaw or LexisNexis, and preparation of case summaries.
• Manage incoming phone calls with professional etiquette and coordinate communication between attorneys, and external partners.
• Organize files systematically through filing systems—both physical and electronic—and ensure compliance with company policies.
• Assist in preparing for client interviews by gathering relevant case information and conducting preliminary research as needed.

<Skills>

• Paralegal experience with proficiency in litigation and personal injury litigation.
• Excellent writing skills for drafting legal documents such as contracts, pleadings, reports, and correspondence.
• Proven ability to manage multiple projects simultaneously with exceptional organizational skills.
• Proficiency in document management systems and data entry accuracy; adept at handling large volumes of files efficiently.
• Superior proofreading and transcription skills ensuring error-free documentation.
• Strong administrative capabilities including calendar management, filing systems (physical and digital), phone etiquette, and clerical support tasks.
• History of supporting c suite executives.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person