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Executive-Finance
Job Summary
To record and carry out all finance transactions with the requisite controls and maintain books of accounts to prepare financial statements.
Roles & Responsibilities
- Process and book vessel-related invoices by coordinating with operations and shared service center (SSC), ensuring correct coding and supporting documentation; Coordinate with SSC AR for timely generation of sales invoices based on vessel Disbursement Accounts (DA) and share details with operations; Track vessel-related fund movements, prepare detailed narrations for accounting entries, and coordinate with SSC for posting and status updates.
- Coordinate with SSC AP and cash management team for supplier payments (advance/final) and LC processing for fixed assets; Liaise with operations and GL team for asset capitalization, ensuring correct asset-wise value and classification; Maintain and reconcile the fixed asset register with operational records, ensuring periodic updates (e.g., vehicle registrations)
- Prepare and submit monthly accruals and provisions (recurring and non-recurring) to SSC; Review trial balance during month-end/flash reporting and pass necessary adjustment entries; Prepare working capital schedules, including receivables, payables, and provisions; Process intercompany cost recoveries (e.g., vehicle R&M, diesel, driver costs, fines) through AGIS, ensuring proper documentation and follow-up for entries; Review and validate prepaid and provision entries processed by GBS/SSC before final posting
- Compute monthly cost recovery from business units based on employee usage of employee transportation service and budgeted rates and raise accounting entries, accordingly; Prepare and circulate annual budgeted cost per seat for bus services; Perform half-yearly actual costing and analyze under/over recovery; Coordinate with operations for PO, MRR, and invoice booking and support contract renewals with relevant stakeholders
- Prepare customer aging reports and statements of account (SOA) and follow up with customers and internal teams for collections; Coordinate with customers, KSA office, and internal teams to ensure timely recovery of outstanding balances; Inform SSC AR of receipts (cash/cheque) and ensure proper allocation against invoices; Process invoice corrections through debit/credit notes and ensure proper accounting entries
- Prepare and file monthly VAT returns for assigned entities within statutory deadlines.
- Create and update customer and supplier master data in ERP systems (Oracle/OTM) based on approved requests.
- Create charge codes, map accounting distributions, and resolve AP interface issues in coordination with IT/IS teams.
- Follow up with SSC for supplier payments, including urgent and priority transactions, and resolve vendor queries; Prepare payables list and identify priority disbursements based on fund availability.
- Review and approve purchase requisitions (PRs) and validate supporting documentation.
- Perform intercompany reconciliations and ensure timely booking of cross-charges and allocations.
- Handle KSA-related cost booking and quarterly allocation of overheads across business units.
- Coordinate with insurance team for policy renewals and provide required documentation; Handle CRI-related activities, including turnover declarations, new applications, and monitoring.
- Raise invoices for recovery of accident-related claims and follow through until settlement.
- Provide inputs for cash flow forecasting and assist in prioritizing payments.
- Address queries from drivers and internal teams related to payments, deductions, and settlements based on financial records.
- Coordinate with multiple departments (Operations, SSC, AR/AP, GL, Insurance, etc.) to ensure smooth financial operations.
- Conduct periodic stock checks and monthly cash verification to ensure adherence to internal controls.
- Review and approve operational invoices (e.g., driver settlements, transport-related bills) within delegated authority.
KPIs
- Avoid delays in closing the books of accounts monthly.
- Keeping the accounts up to date along with intercompany reconciliation.
- Avoid delays in surrendering the expired bank guarantees, performance and letters of credit to release the blocked funds
- Planned voucher processing time including supplier’s payments
- Planned vs actual time to make financial data and statements made available to the users
- Planned vs actual time to finalize the books of accounts and obtain audit certification
- Avoid bad debts due to inaction of accounting staff
- Accuracy index of accounting (can be generated by way of total errors in primary functions such as data entry, payroll processing, accounting codifications etc.,)
- Average time taken to collect accounts receivables.
- Avoid incidents and seriousness of cash shortage to meet operational requirements
Work experience requirement
5+ years of relevant functional experience in a reputed companies
Qualification
B.Com/M.Com/M.B.A Finance/CWA/CA
Competencies
Business Acumen
Financial Reporting
Financial planning and Analysis
Financial Compliance
Forecasting
Communicating effectively
Self and Team Management
Planning & Decision Making
Customer Centricity
Ownership & Result Orientation
Techno-functional knowledge in at least one module of ERP (ORACLE/SAP)
Business Unit: Transportation-Land&Sea (376)
Business Group: Transportation (241)
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