Executive & HR Assistant (US)

• Provide administrative support to the General Manager US and executive team.
• Manage calendars, schedule meetings, and coordinate both domestic and international travel.
• Assist in preparing presentations, reports, and executive communications.
• Organize meetings, prepare agendas, take minutes, and track follow-up actions.
• Serve as a communication link between the US affiliate and European headquarters to ensure effective coordination.
• Support special projects and ad hoc initiatives for senior management.
• Assist with onboarding and offboarding processes, maintaining accurate HR documentation.
• Coordinate recruitment activities including interview scheduling and candidate communication.
• Support HR systems administration (attendance, leave records, and employee data maintenance).
• Help to ensure compliance with U.S. labor laws and AOP Health internal HR policies.
• Liaise with vendors for payroll processing and benefits administration.

• 2+ years of administrative or HR-related experience, ideally within a pharmaceutical, biotech, or international environment.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Strong organizational, communication, and multitasking skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.
• Ability to handle sensitive information with discretion and professionalism.
• A proactive, flexible, and service-oriented approach with a “can-do” attitude.
• You are comfortable working in a hybrid setup and are available to be on-site in our Newark, New Jersey office at least three 3 days per week.

• An opportunity to contribute to the growth of a global healthcare company establishing its U.S. operations.
• A collaborative, inclusive, and international team culture.
• Competitive compensation and performance-based bonus scheme.
  Benefits: 401K / Life / STD / LTD, 20 days paid vacation, 100% employee medical coverage, and team events.
• Career development opportunities within a growing international organization.

If you would like to work as a team player in an international environment and can identify with our values "Agile, Ambitious, Aligned, Accountable and Appreciative", then: Take this CHANCE !