Executive Office Assistant

Trueline's client, a growing professional services firm focused on operational excellence, is seeking an Executive Office Assistant  to join their team in West Hartford, CT. This is a highly visible, in-office role supporting daily operations, workplace experience, and administrative functions. It is a great opportunity for someone proactive and detail-oriented who enjoys wearing many hats and making an immediate impact.

What You'll Do as the Executive Office Assistant:

• Manage day-to-day office operations to ensure a smooth, organized, and welcoming environment
• Coordinate travel arrangements, including booking flights, hotels, and itineraries
• Process invoices and support basic accounting workflows
• Manage vendor relationships, including sourcing and coordinating services and supplies
• Support office layout, organization, and general upkeep
• Assist with internal events, team activities, and culture-building initiatives
• Prepare reports, track data, and support leadership with administrative needs
• Help develop and document internal processes and office policies

Must-Haves as the Executive Office Assistant:

• Strong working knowledge of Microsoft Outlook, including calendar management and scheduling across teams
• Solid Excel skills, including the ability to create and use formulas
• Highly organized with strong attention to detail
• Proactive, self-starter mindset with a willingness to jump in wherever needed
• Comfortable handling a wide range of tasks, from administrative work to hands-on office support
• Strong communication skills and ability to work collaboratively in a team environment
• Ability to work onsite Monday through Friday

Nice-to-Haves as the Executive Office Assistant:

• Experience with QuickBooks or similar accounting tools
• Prior experience in office operations, administrative support, or coordination roles
• Interest in workplace experience, office design, or company culture initiatives

Our Client Offers:

• A collaborative, team-oriented environment where contributions are visible and valued
• Exposure to multiple areas of business operations and leadership
• Opportunities to take ownership and grow within the role
• A stable, full-time position with meaningful day-to-day impact

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.