Executive - Operations

Responsibility and Focus

As a Financial Operations Executive, you will play a key support role within the finance team, helping ensure seamless day-to-day operations across two agencies. You will assist with essential finance-related processes. You will work closely with both the finance and client service teams, acting as a point of contact for operational financial requests and ensuring timely execution of tasks.

Main Tasks

Technical & Product

• Vendor & Client Management
• Assist in vendor onboarding and creation in internal systems
• Support client account creation processes and documentation tracking
• Purchase Orders & Billing Support
• Prepare and issue purchase orders as per project and procurement requirements
• Assist in consolidating billing documentation and raising invoices in coordination with the finance team
• Follow up and review on the open jobs
• Payments Coordination
• Prepare weekly payment batches in line with internal approval workflows

Business Acumen & Operational Efficiency

• Operational Support
• Act as a daily point of contact for the client servicing teams for finance-related requests
• Provide general administrative support to ensure the smooth execution of financial processes

Innovative & Analytical Mindset

• Reporting & Documentation
• Maintain accurate records and trackers for vendors, clients, POs, invoices, and payments
• Support ad-hoc reporting needs as requested by the finance lead

People & Leadership

• Seeks others' feedback to develop self-awareness, strengths and address development area.
• Is able to proactively raise issues to improve effective team working and collaboration.
• Is able to communicate confidently in a clear, concise and articulate manner.
• Collaborates with stakeholders and embraces an inclusive based environment.
• Is able to make valuable contributions to discussions and brainstorming sessions, providing insight and point of view.
• Able to build relationships quickly with others and engages personally with peers and clients.
• Treats others with respect, listens to other perspectives, especially when they are different from own.
• Able to tackle problems in a timely manner and develop contingency plans that focus on problem resolution.
• Drives a culture of trust with Peers, clients and all other stakeholders.

Self

• Is able to take ownership for actions and deals with consequences in a mature manner.
• Able to adjust performance based on experiences and feedback and showcases agility and flexibility.
• Displays openness to the ideas of others and leverages them when beneficial for the business.
• Showcases curiosity and open mindset towards new ways of doing things.
• Is able to set high impact objectives and goes above and beyond to exceed performance.
• Demonstrates the Growth Mindset and is able to take ownership of personal development and growth.
• Capable of constructively challenging the status-quo and takes risks to challenge internal and external perspectives.
• Approaches situations and individuals with honesty, integrity and humbleness.
• Displays resilience and maintains drives and a positive outlook when faced with challenges.

Requirements

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field
• 0–2 years of experience in finance operations or administrative support roles (internships included)
• Strong attention to detail and organizational skills
• Basic knowledge of finance processes (P2P, billing, etc.) is a plus
• Proficiency in MS Excel is a must
• Knowledge and proficiency of ERP systems (SAP, Oracle, etc.) is an advantage
• Ability to work in a fast-paced, multi-agency environment
• Strong communication skills and team spirit
• English and Arabic are a must