Executive Operations Admininstrator

Executive Operations Administrator

Clark Commercial Inc D/B/A Centex Office Pros

Full-Time | M–F
Reports to: Company Vice President of Operations

• This role supports ownership by organizing work, maintaining task flow, and ensuring execution across operations, finance, and communication.
• The Candidate will operate between dual leadership styles, translate direction into action, and maintain control of information, documentation, and follow-through.

Core Function

• Capture tasks from calls, texts, and meetings.
• Convert them into structured, actionable items.
• Track progress and ensure completion without follow-up from leadership.
• Organize and maintain documents, files, and communication.
• Draft clear, professional output from rough or incomplete input.
• Support operational flow by keeping priorities aligned and work moving.Work Environment
• Operate in a fast-paced environment with shifting priorities.
• Receive direction that may be direct, incomplete, or time-sensitive.Clarify quickly, execute, and adjust as needed.
• Maintain consistency, structure, and control without requiring constant supervision.

Requirements

• Strong computer proficiency
• Google Workspace (Drive, Docs, Sheets, Chat)
• Microsoft Office Suite
• Adobe Acrobat Pro
• Canva
• Familiarity with:
• Apple / iOS / Mac environment
• QuickBooks (reporting, data entry)
• Timekeeping / field systems (ExakTime or similar)
• Reliable transportation
• Ability to pass background check
• Credit review required (used as a behavioral metric, not a disqualifier)

Professional Standard

• Communicate clearly, concisely, and in structured format when required.
• Demonstrate execution ability through written responses and organization of information.
• AI is a tool, not a replacement for original thought, discernment, and Judgement.

Keys to Success

Ability to follow instructions, and processes before recreating or offering improvements.

Ability to organize and triage tasks into time relevant execution

Ability to prove competency with skillsets, experience, or references provided in resume.

Development

Training will be provided through courses, workshops, or independent study.

Reimbursement or tuition assistance available upon completion of approved training.

Additional Considerations

Proficient at conducting open-source research on companies, individuals, and networks as needed.

Gather, organize, and present information in usable formats to support leadership decision-making.

Calm under what feels like chaos, and focused on achieving positive outcomes

Application Instruction

Submit your application in a two page memo maximum. I'f I cant make a ma decision on you in 2 min, it too long.
I'm looking for:

• Organization of thought
• Clarity of communication
• Ability to structure information
• Ability to conduct analysis on position fit, applicable skillsets and any training/skills needed to be successful.

Must include:

• Name
• Proof of qualifications and background relevant to position requirements
• Current email, contact information, and current place of employment (this will be kept strictly confidential).
• Current Salary or Wage

RESUMES and REFERENCES will be requested after application is reviewed.

Pay: $34,000.00 - $52,000.00 per year

Benefits:

• Employee assistance program
• Paid time off
• Professional development assistance
• Tuition reimbursement

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 3 years (Required)
• Google Workspace: 2 years (Required)
• Microsoft Office: 2 years (Required)
• QuickBooks: 1 year (Required)

Location:

• Belton, TX 76513 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Belton, TX 76513 (Required)

Work Location: In person