Executive Operations Support

Courageous Transformations is seeking a highly organized, professional, and dependable Executive Assistant to support executive leadership within a fast-paced behavioral healthcare and opioid treatment program (OTP) environment.

This role is ideal for someone who thrives in high-level administrative support, can manage competing priorities, maintains strict confidentiality, and communicates professionally with leadership, staff, external agencies, and patients.

The ideal candidate is emotionally mature, detail-oriented, proactive, and able to remain calm under pressure while supporting executive operations and organizational initiatives.

Essential Responsibilities Executive & Administrative Support

• Manage executive calendars, scheduling, meetings, and follow-up coordination
• Prepare correspondence, reports, presentations, meeting agendas, and internal communications
• Coordinate executive meetings and maintain meeting minutes when needed
• Assist leadership with special projects and operational initiatives
• Maintain organized electronic and physical filing systems

Operational & Compliance Support

• Assist with preparation and organization of audit, accreditation, and compliance documentation
• Support tracking related to CARF, DEA, Medicaid, licensing, and regulatory requirements
• Maintain strict confidentiality in accordance with HIPAA and 42 CFR Part 2
• Assist with policies, procedures, onboarding documentation, and operational workflows
• Coordinate communication between departments to support organizational efficiency

Office Coordination

• Assist with onboarding logistics and training coordination
• Monitor office supply and administrative needs
• Support facility-related administrative requests and vendor coordination

Qualifications

• Minimum 3 years of administrative support experience required
• Executive support experience strongly preferred
• Healthcare, behavioral health, or OTP experience preferred
• Strong organizational, multitasking, and communication skills
• Proficiency in Microsoft Office Suite, Outlook, Excel, Word, Teams, and EMR environments.
• Ability to handle confidential information with professionalism and discretion
• Ability to work independently in a fast-paced environment

Preferred Attributes

• Strong follow-through and accountability
• Calm and professional under pressure
• Comfortable interacting with executive leadership
• Able to professionally navigate competing priorities and leadership dynamics
• Detail-oriented and proactive problem solver
• Emotionally mature with strong interpersonal skills

Benefits:

• 401(k)
• Dental insurance

Work Location: In person