Executive Personal Assistant

Job Overview
We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to the owner of A Rustic Root. This dynamic role involves managing complex calendars, coordinating orders, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional administrative skills, a keen eye for detail, and the ability to multitask efficiently in a fast-paced environment. Your energetic approach will help keep executives focused and productive, enabling them to achieve their goals with confidence.

Duties

• Manage and maintain detailed calendars of current orders
• Provide executive administrative support by preparing reports, proofreading documents, transcribing audio or video recordings, and managing correspondence.
• Coordinate projects and events from inception to completion, ensuring deadlines are met and all logistics are handled seamlessly.
• Handle office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Serve as the first point of contact via multi-line phone systems and uphold excellent phone etiquette when communicating with clients, vendors, and internal teams.
• Oversee personal assistance duties such as personal errands, appointment scheduling, and confidential information management.

Skills

• Proven experience as an executive assistant or personal assistant with strong office management skills.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, QuickBooks, and data entry systems.
• Excellent communication skills with professional phone etiquette and customer service experience.
• Strong project coordination abilities to manage multiple initiatives simultaneously while maintaining attention to detail.
• Experience in event planning and logistical arrangements for meetings or corporate functions.
• Demonstrated clerical experience including filing, proofreading, transcription, and office experience in a front desk setting. Join us to be an integral part of a vibrant team where your energy fuels our success! This paid position offers an exciting opportunity to develop your skills while supporting high-level executives in a thriving organization dedicated to excellence and innovation.

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: 10 – 20 per week

Work Location: In person