Executive Personal Assistant

An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.

Schedule: Fully Onsite

Salary: $150-175K plus bonus

Hours: 8:30-5:30

Responsibilities

• Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
• Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
• Oversee office operations, vendor relationships, and building management to maintain a professional environment.
• Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
• Support research initiatives, conference registrations, and corporate access usage for the research team.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Assist with onboarding new hires, coordinating equipment, access, and logistics.
• Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
• Manage office operations, vendor relationships, and building management to ensure seamless functionality.
• Handle personal administrative tasks for the CEO with confidentiality and professionalism.
• Identify and implement efficient processes related to office operations and administrative support.

Requirements

• Bachelor’s degree required, preferably in a related field.
• 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
• Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
• Highly tech-savvy, capable of leveraging technology to improve efficiency.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to anticipate needs, plan ahead, and provide solutions proactively.
• Strong communication skills, both verbal and written, with attention to detail.
• Experience handling sensitive and confidential information with discretion.