Executive Personal Assistant

Title: Personal & Executive Assistant

Location: West Palm Beach & Palm Beach, corporate office with travel to nearby residence

Schedule: In person.

Salary: $100 - 160k

The Opportunity

Our client, a private family office, is seeking a polished, proactive, and highly discreet Personal & Executive Assistant to support both professional and personal operations. This is a trusted, high-touch role requiring exceptional organization, strong communication skills, and the ability to seamlessly coordinate across executives, assistants, and household staff. The ideal candidate thrives in a fast-paced, ever-evolving environment and anticipates needs before they arise.

Key Responsibilities

• Manage complex calendars across multiple individuals, coordinating closely with senior assistants and household staff

• Oversee personal and professional appointments, ensuring schedules are accurate and up to date

• Coordinate all travel, dining, and hotel arrangements from start to finish

• Prepare expense reports and confirm reservations and appointments

• Plan and execute social functions, private gatherings, and family events

• Greet and manage guests in both office and home settings with professionalism

• Serve as liaison between office administrators and household staff

• Coordinate deliveries and pick-ups including mail, parcels, and dry cleaning

• Conduct research and source requested items, including online and personal shopping

• Assist with planning and execution of private and social events

• Maintain organized electronic filing systems

• Track and manage incoming and outgoing correspondence, ensuring proper archiving or disposal

• Research and summarize information on various topics and maintain related files

• Travel to various residences as needed

Qualifications

• Minimum of three years of similar experience, ideally within a family office or high-level personal support environment

• Bachelor’s degree preferred

• Excellent written and verbal communication skills

• Strong proficiency in Microsoft Office and overall technical fluency with apps and smartphones

• Exceptional organizational skills and attention to detail

• Ability to manage multiple priorities efficiently and exercise sound judgment

• Proactive, confident, and solutions-oriented

• Flexible with hours and responsive to last-minute changes

• Comfortable working independently while collaborating with a broader team