Executive Personal Assistant

Executive Personal Assistant (Remote with Travel Flexibility) Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support a dynamic business executive operating primarily within the cannabis industry, with additional involvement in the food and hospitality sector.

This role requires a high level of discretion, adaptability, and initiative. The ideal candidate thrives in a fast-paced entrepreneurial environment, is comfortable managing both business and personal responsibilities, and can anticipate needs before they arise.

While this is primarily a remote position, occasional travel may be required to support in-person meetings, business operations, or special projects.

Key Responsibilities

• Calendar & Schedule Management
• Coordinate and manage daily, weekly, and long-term schedules
• Prioritize meetings, calls, and deadlines across multiple business ventures
• Anticipate scheduling conflicts and proactively resolve them
• Communication Management
• Draft, send, and respond to emails on behalf of the executive
• Serve as a point of contact for external communications
• Screen and manage phone calls, messages, and inquiries
• Administrative Support
• Handle a wide range of administrative and clerical tasks
• Organize digital files, documents, and records
• Assist with data entry, document preparation, and light reporting
• Meeting Coordination & Support
• Schedule and coordinate meetings, calls, and appointments
• Prepare agendas and materials as needed
• Take accurate meeting minutes and track follow-ups/action items
• Task & Project Management
• Manage and track both personal and business-related tasks
• Assist in executing projects across multiple companies and industries
• Ensure deadlines are met and priorities are maintained
• Travel & Logistics
• Be available for occasional travel to assist on-site when needed
• Confidentiality & Discretion
• Handle sensitive business and personal information with the highest level of confidentiality
• Exercise sound judgment in all communications and decision-making

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of professionalism and discretion
• Ability to multitask and prioritize in a fast-paced environment
• Tech-savvy (Google Workspace, Microsoft Office, scheduling tools, etc.)
• Self-starter with the ability to work independently in a remote setting
• Willingness and ability to travel occasionally

Preferred Experience

• Experience working with executives in cannabis, food, hospitality, or startup environments
• Familiarity with regulatory or compliance-heavy industries
• Experience managing multiple business entities or projects simultaneously

Work Environment

• Remote-first role with flexible working hours based on executive needs
• Occasional travel may be required
• Fast-paced, entrepreneurial environment with exposure to multiple industries

What Success Looks Like in This Role

• The executive’s schedule runs seamlessly and efficiently
• Communications are handled promptly and professionally
• Tasks and projects are proactively managed without constant oversight
• The assistant becomes a trusted extension of the executive

Pay: $14.00 - $18.00 per hour

Expected hours: 20.0 – 40.0 per week

Education:

• Associate (Preferred)

Ability to Commute:

• Kingsport, TN 37660 (Preferred)

Work Location: Hybrid remote in Kingsport, TN 37660