Executive & Personal Assistant To Chairman and General Manager

We are seeking an experienced and highly organized Executive & Personal Assistant to Chairman and GM to support the daily operations of our prestigious international real estate company specializing in luxury residential and commercial projects.

QUALIFICATIONS AND JOB DESCRIPTION

RESPONSIBILITIES

• Managing the calendars, meetings, and appointment schedules of both the Chairman of the Board and the General Manager
• Organizing all domestic and international travel arrangements (flights, visas, accommodation, transfers)
• Handling emails, phone calls, and written correspondence on behalf of both executives with confidentiality and professionalism
• Preparing documents, reports, and presentations; organizing and maintaining digital and physical files
• Coordinating meeting logistics, taking notes, and following up on action items
• Monitoring and assisting in daily business tasks and priorities
• Maintaining regular communication with key stakeholders (family, clients, etc.), including sending greetings, thank-you notes, and formal correspondences
• Managing personal appointments, reminders, and specific routines (e.g., daily courtesy calls to close family members)
• Organizing gifts, celebrations, and personal calendar events (birthdays, anniversaries, holidays, etc.)
• Handling private errands such as shopping, reservations, and personal logistics
• Providing support during personal or business trips when required
• Coordinating with household staff or external vendors when necessary
• Creating a positive, respectful, and motivating presence in daily communication

QUALIFICATIONS

• University degree, preferably in Business Administration, International Relations, Communications, Languages, or related fields
• Advanced level of English (spoken and written) is mandatory
• Russian or Chinese language skills are a strong advantage
• Excellent organizational, time management, and multitasking abilities
• High level of discretion, professionalism, and trustworthiness
• Comfortable working in a dynamic environment with shifting priorities
• Available for flexible working hours.
• Strong digital literacy (MS Office, calendar/email tools, online platforms)
• Well-groomed, positive, calm under pressure, and solution-oriented
• Based in Istanbul with no travel restrictions

WHAT WE OFFER

• A high-impact role supporting two top-level executives in an international company
• Exposure to both corporate strategy and private executive life
• A professional, respectful, and growth-oriented working culture
• Long-term career development and unique learning opportunities