Executive Personal Assistant to Chief Executive Officer

Overview

A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at pace in a demanding environment.

The position is based in New York City and requires five days per week in-office presence.

The Role

Working in a one-on-one partnership with the CEO, this individual will serve as a central point of coordination across both business and personal matters. The role requires constant prioritization, proactive problem-solving, and the ability to anticipate needs before they arise.

You will act as a gatekeeper and liaison to senior leadership and external stakeholders, ensuring seamless communication and execution across a wide range of responsibilities. This is a highly visible position that plays a key role in enabling the CEO to operate efficiently and effectively.

Key Responsibilities

• Manage a complex and ever-changing calendar, ensuring alignment with strategic priorities
• Coordinate detailed domestic and international travel, including itineraries, logistics, and supporting materials
• Serve as a primary point of contact between the CEO and internal/external stakeholders, including senior leadership
• Act as a gatekeeper to the CEO’s time, managing competing priorities with sound judgment
• Handle sensitive and confidential information with the utmost discretion
• Draft and manage correspondence, presentations, and other materials on behalf of the CEO
• Track and drive follow-ups on key initiatives, ensuring timely execution
• Support both business and personal matters with equal efficiency and professionalism
• Anticipate needs, identify potential issues, and proactively implement solutions

Profile

• 10+ years of experience supporting senior executives, ideally within financial services or a similarly fast-paced environment
• Demonstrated ability to manage high-volume, high-pressure workflows with precision and composure
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High level of emotional intelligence and professional maturity
• Proven ability to handle confidential matters with discretion and sound judgment
• Proactive, resourceful, and comfortable operating independently
• Advanced proficiency in Microsoft Office and related tools

Additional Details

• Location: New York City (5 days in-office)
• Compensation: $200,000 – $300,000 base, plus competitive benefits