Executive Project Assistant

We are looking for a Project Assistant to support the Head of Operations in driving key initiatives, improving internal processes, and ensuring smooth execution across the business. This role blends project coordination, operational support, executive assistance, and structured communication. You will work closely with senior leadership, turning direction into organized output, managing priorities, and helping build scalable workflows.

About the Role

The ideal candidate is proactive, detail-driven, and able to anticipate needs, structure information clearly, and support decision-making with polished slides, reports, and documentation.

Responsibilities

• Project & Operational Support

Support planning and execution of operational initiatives

Track tasks, deadlines, risks, and follow-ups across teams

Map and document processes, support workflow improvements, and assist in SOP creation

Prepare structured briefing notes, reports, and presentations for leadership

• Executive Support

Manage the Head of Operations’ calendar, priorities, and key administrative approvals

Draft professional communication and manage information flow

Organise and maintain project documentation and trackers

• Cross-Functional Coordination

Liaise across departments to ensure clarity, alignment, and timely execution

Identify inefficiencies and support process improvement initiatives

Qualifications

• 2–4 years of experience in business operations, project coordination, PMO support, or executive/business support roles

Required Skills

• Strong written and verbal communication; able to create clear decks and reports
• Skilled in organization, prioritization, and handling confidential information
• Proactive and comfortable working with limited instruction
• Familiar with workflow/project tools (Asana, Trello, Miro, Lucid chart, or similar)
• Strong Microsoft Office / Google Workspace skills (especially Excel/Sheets & Slides/PowerPoint)

Preferred Skills

This is an opportunity to work closely with senior leadership, build operational discipline, and gain exposure to high-level decision-making. Ideal for someone looking to grow into operations, PMO, or business management roles.