Executive Secretary

Key Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and route phone calls, emails, and other communications; prioritize and respond when appropriate.
• Coordinate and organize meetings, including preparing agendas, minutes, and follow-up actions.
• Maintain accurate records, files, and databases for easy retrieval of information.
• Handle confidential information with the highest level of integrity and professionalism.
• Liaise with internal departments and external partners on behalf of executives.
• Monitor office supplies, manage expense reports, and assist in budget tracking when needed.
• Support executives in strategic initiatives by conducting research and compiling data.
• Perform other administrative tasks and special projects as assigned.

Qualifications & Skills

• Bachelor’s degree in business administration, Office Management, or related field (preferred).
• Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment.
• Ability to multitask and work effectively under pressure.
• Strong interpersonal skills with the ability to interact with stakeholders at all levels.