Executive Secretary

We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to our management team in the dynamic parking management industry in the UAE. The ideal candidate will excel in managing schedules, coordinating communications, and ensuring efficient office operations to support business success.

Responsibilities:

- Manage and coordinate executive schedules, appointments, and meetings.

- Handle correspondence including emails, phone calls, and mail in a professional and timely manner.

- Prepare and edit reports, presentations, and communications with attention to detail.

- Organize travel arrangements, including visas, flights, accommodation, and itineraries for executives.

- Maintain filing systems and ensure confidentiality of executive documentation.

- Coordinate and facilitate communication between executives, clients, and internal teams.

- Assist in the preparation and follow-up of meetings, including minutes and action items.

- Support management with administrative tasks to optimize workflow and productivity.

Qualifications and Skills:

- Proven experience as an Executive Secretary or similar administrative role, preferably within the parking management or related industry.

- Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.

- Strong written and verbal communication skills in English; knowledge of Arabic is a plus.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.

- High level of professionalism and discretion handling confidential information.

- Ability to work independently and as part of a team in a fast-paced environment.

- Flexibility and adaptability to changing priorities and schedules.

- Bachelor’s degree or equivalent qualification is preferred.

Job Type: Full-time

Pay: AED10,000.00 - AED15,000.00 per month

Application Question(s):

• Can Join Immediately

Experience:

• Executive Secretary: 5 years (Required)
• Management: 5 years (Required)