Executive Secretary

Executive Secretary

Job Location – Dubai

Salary – Based on the relevant experience

Availability – Immediate

Reporting to – Chairman’s Office

Industry – Shipping & Marine

Position Summary:

A leading, globally diversified maritime company is looking to hire an Executive Secretary with signatory or Power of Attorney (POA) authority for the Managing Director (MD) who will hold a high-level, trusted position combining senior administrative support with significant legal and corporate governance responsibilities. This role goes beyond standard executive assistance to include legally binding actions on the company's behalf.

Job Responsibilities:

1)Administrative & Operational duties-

• Manage calendars, schedule meetings, coordinate travel, and handle correspondence.
• Act as liaison between the Chairman’s office and internal departments, banks, clients, and partners.
• Handle routine administrative work.

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2)Documentation and corporate governance duties-

• Execute and sign documents reviewed by the internal departments, such as contracts, agreements, and specific financial transactions, as explicitly authorized by a board resolution or a Power of Attorney.
• Managing bank accounts.
• Attest and certify corporate documents and board resolutions.

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Job Requirements:

• A Bachelor's degree in Finance, Law, or a related field is preferred, particularly for roles involving legal authority. Relevant professional certifications (e.g., Certified Administrative Professional, Corporate Secretaryship) are a plus.
• 3-4 years of proven experience as an Executive Assistant, Personal Assistant, or Corporate Secretary, with a strong track record of supporting senior management.
• Experience in handling legal documentation, confidential information, and board-level communications.
• Exceptional communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, calendar management software, project management tools, communication platforms, and any industry-specific software used for executive support.
• Familiarity with corporate protocols, executive-level etiquette, confidentiality requirements, and an understanding of business operations in the relevant industry.

Job Type: Full-time

Application Question(s):

• Can you join immediately? Yes/ No
• What type of Visa do you hold? Employment/Visit/Spouse/Freelance/Cancelled
• If working what will be your notice period?
• What is your current salary?
• What is your UAE mobile number?

Experience:

• Exec. Assist. Personal Assist., or Corporate Secretary: 5 years (Required)

License/Certification:

• Certification of Administrative or Corporate Secretaryship (Preferred)