Executive Secretary

We are seeking a highly professional Executive Secretary to provide high-level administrative and executive support to senior management. This role is critical in ensuring smooth executive office operations, effective communication, and confidential handling of all executive matters.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and organize correspondence, reports, and executive documents
• Draft professional letters, memos, and communications on behalf of management
• Act as a key liaison between executive management, internal departments, and external stakeholders
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items
• Maintain organized filing systems and ensure proper document control and confidentiality
• Support executive office operations, logistics, and ad hoc management requests

Key Requirements

• Minimum 5-8 years of experience as an Executive Secretary or Senior Administrative Assistant
• Proven experience supporting senior executives in a professional environment
• Strong organizational, multitasking, and communication skills
• High level of discretion and experience handling confidential information
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Proficiency in Canva, photoshop, or any similar programs is a plus
• Bachelor's degree or diploma in Business Administration, Office Management, or a related field
• Professional training in executive assistance or document control is a plus
• Excellent English communication skills (written and verbal)