Executive Secretary

Job Description

Applicants must have a respectful pleasant demeanor, be dependable, punctual, have regular attendance and willing to grow within the company. Applicants need to be able to manage multiple phone lines, stay busy and multitask in a fast paced office environment. Seeking an applicant for long term employment position.

As a receptionist you will assume the duty of clerical support in order to optimize workflow procedures in the office. Seeking a bright, energetic, people person, who is friendly and professional for front of the office receptionist duties. Some job duties include, but are not limited to, answering phones, scheduling appointments, accepting client payments, charting, filing, tracking clients and office cleaning. Must be detailed orientated and able to multi-task.

Training period wage to increased once training is completed, typically after 1-2 weeks. Wages will be based on experience.​

Shift Requirements: LaPorte office is hiring Monday-Wednesday from 9-4pm and Thursday-Friday 11-7pm. However, hours may vary. May need to travel to the South Bend location when needed, as well.

Responsibilities

· Answer phone calls and redirect them when necessary

· Manage the daily/weekly/monthly agenda and arrange appointments

· File and update contact information of employees and customers

· Support and facilitate the completion of regular reports

· Maintain a filing system

· Check frequently the levels of office supplies and replace

· Document charts

· Daily filing

· Track and confirm client appointments

Skills

· Proven work experience as a secretary

· Familiarity with office organization and optimization techniques

· High degree of multi-tasking and time management capability

· Excellent written and verbal communication skills

· Professionalism

· Proficiency in word

Job Type: Part-time / Up to Full-Time

Pay: $10.00+ per hour to start after training.​

Job Types: Full-time, Part-time

Pay: From $10.00 per hour

Work Location: In person