Executive Secretary

Job Title: Executive Secretary

Job Description:
The Executive Secretary is responsible for providing high-level administrative and organizational support to senior management. The role involves coordinating schedules, managing communications, and ensuring the smooth daily operation of executive office activities efficiently and professionally.

Duties and Responsibilities:

• Organize and manage the executive management’s calendar, appointments, and meetings.
• Prepare, type, format, and edit correspondence, reports, and presentations.
• Handle incoming phone calls, visitors, and internal/external communications.
• Manage emails, screen messages, and redirect them to the relevant departments.
• Maintain and organize files, records, and confidential documents.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Follow up on administrative tasks and liaise with different departments.
• Arrange travel bookings, hotel reservations, and travel itineraries when required.
• Perform other administrative duties as assigned by management.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Previous experience in executive secretarial or office administration roles.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills in both Arabic and English.
• Ability to work under pressure and maintain confidentiality.

Skills Required:

• Professionalism and strong interpersonal skills.
• High attention to detail and accuracy.
• Coordination and follow-up abilities.
• Problem-solving skills and initiative.

Pay: ﷼3,000.00 - ﷼10,000.00 per month

Education:

• Bachelor's (Required)

Language:

• Arabic and English. (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person