Executive Secretary – General Trading

Position Title: Executive Secretary – General Trading
Location: Sharjah, UAE
Industry: General Trading
Job Type: Full-time | Permanent

About the Role:
We are looking for a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in a general trading company. The ideal candidate will manage daily coordination, documentation, and communication while ensuring smooth office operations and strict confidentiality.

Key Responsibilities:

• Provide full administrative and secretarial support to senior management.
• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare and manage correspondence, reports, presentations, and official documents.
• Handle emails, phone calls, and communication with clients, suppliers, and internal teams.
• Maintain accurate filing systems and company records (physical and digital).
• Coordinate with internal departments, vendors, banks, and government authorities when required.
• Assist in preparing contracts, invoices, purchase orders, and trading documentation.
• Ensure confidentiality of company and management information.

Requirements:

• Bachelor’s degree or diploma in Business Administration or a related field.
• 5–7 years of experience as an Executive Secretary or Personal Assistant, preferably in a general trading or related industry.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Good organizational, multitasking, and time-management skills.
• Familiarity with UAE business practices and documentation.

Core Competencies:

• Strong administrative and coordination skills
• Professional communication and documentation
• Attention to detail and accuracy
• Ability to work independently and under pressure
• Discretion and confidentiality

What We Offer:

• Competitive salary package
• Professional and stable working environment
• Long-term career growth opportunities

Job Type: Full-time

Pay: Rs80,000.00 - Rs100,000.00 per month

Ability to commute/relocate:

• Karachi Clifton: Reliably commute or planning to relocate before starting work (Required)

Experience:

• General Trading: 5 years (Required)

Work Location: In person