Find The RightJob.

EXECUTIVE SECRETARY II UMP - KEYBOARDING

Job Requisition ID: 54345 IPR #25-00648
Opening Date: 03/20/2026
Closing Date: 04/02/2026
Agency: Department of Transportation
Class Title: EXEC SECRETARY II - 14032

Skill Option: Keyboarding
Salary: Anticipated Starting Salary: $ 4,954 Monthly; Full Range: $4,954 - $6,894 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: AFSCME RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary II. The successful candidate will work under general direction of the Engineer of Materials performing responsible secretarial and administrative duties while functioning independently within the framework of organizational policies and exercising initiative and independent judgment on the promulgation and interpretation of the bureau chief's policies and programs.

Essential Functions

Performs secretarial duties for bureau management.
Coordinates with bureau supervisors and serves as the time reconciler for all other bureau Staff.
Provides clerical support to the Administrative Manager.
Reads and distributes incoming correspondence for bureau management, routes routine correspondence to the respective staff, maintains correspondence control, and establishes completion dates.
Receives visiting officials, representatives, and departmental heads as required; screens callers for importance, priority and necessity, and answer questions relative to departmental programs that do not require personal attention.
Maintains selected bureau files pertaining to correspondence status, bulletins, and forms as well as the Engineer of Materials administrative/confidential files.
Records all appointments and correspondence for the Engineer of Materials reminding them of upcoming appointments, meetings, verifying that the necessary correspondence, reports, and materials for the meeting are available.
Performs other duties as required or assigned which are reasonably within the scope of duties listed above and ensures compliance with departmental safety rules.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.
Requires ability to keyboard accurately at 55 wpm.
Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

Prefers working knowledge of agency programs, rules, and regulations.
Prefers thorough knowledge of the principles of office management.
Prefers thorough knowledge of manual and automated office equipment.
Prefers thorough knowledge of composition, grammar, spelling, and punctuation.
Prefers ability to establish and develop written instructions and procedures.
Prefers ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.
Prefers ability to communicate clearly and effectively both orally and in writing.

Conditions of Employment

Successful completion of a background investigation.
This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 a.m. - 4:30 p.m. Monday - Friday
Work Location: 126 E Ash St, Springfield, Illinois, 62704

Work Office: Office of Highways and Intermodal Project Implementation/Bureau of Materials
Work County: Sangamon
Email: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Office & Administrative Support; Transportation

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Similar jobs