Executive Secretary – Property Development

Position Title: Executive Secretary – Property Development

Industry: Property Development
Location: Dubai, UAE
Employment Type: Full-Time

Job Overview

A reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.

Key ResponsibilitiesExecutive & Administrative Support

• Manage executive calendars, appointments, and meeting arrangements.
• Handle emails, phone calls, and formal correspondence with professionalism and accuracy.
• Prepare, edit, and organize executive reports, presentations, and official documents.
• Maintain secure and well-structured records, contracts, and confidential files.

Office Coordination & Documentation

• Develop and manage filing systems for legal papers, agreements, and company records.
• Assist management with property listings, marketing materials, and internal communications.
• Track executive instructions and ensure timely completion of assigned tasks.

Sales & Management Assistance

• Coordinate with sales teams regarding client meetings, proposals, and documentation.
• Provide administrative support during business presentations and negotiations.
• Enable smooth communication between leadership, sales departments, and clients.

Candidate ProfileQualifications

• Bachelor’s degree in Business Administration, Real Estate, or a related discipline.
• 5–10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)

Technical Skills

• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
• Working knowledge of CRM platforms and property-related documentation processes.
• Excellent organizational skills with the ability to manage multiple priorities efficiently.

Soft Skills

• Outstanding verbal and written communication abilities.
• Professional attitude with strong interpersonal skills.
• High level of discretion, confidentiality awareness, and effective time management.

Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• property development: 5 years (Required)

Language:

• English (Required)
• Urdu (Required)