Executive Secretary to CEO

About the Role:

We are seeking a highly organized, proactive, and discreet Executive Secretary to provide high-level administrative and executive support to the CEO. The ideal candidate will be responsible for managing schedules, handling confidential information, coordinating meetings, and serving as a key point of contact between the CEO and internal/external stakeholders.

Key Responsibilities: Administrative Support:

• Manage and maintain the CEO’s calendar — scheduling meetings, appointments, and travel.
• Screen and prioritize emails, calls, and other forms of communication.
• Prepare reports, presentations, and documents as required by the CEO.
• Maintain and organize confidential files, records, and documents.

Communication & Coordination:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Draft professional correspondence, meeting notes, and executive summaries.
• Coordinate with department heads and senior leadership on behalf of the CEO.

Meetings & Events:

• Organize and prepare for executive meetings, board meetings, and special events.
• Prepare meeting agendas, take minutes, and ensure timely follow-ups.
• Handle logistics for meetings, conferences, and events (on-site and off-site).

Travel & Itinerary Management:

• Arrange domestic and international travel, including flights, hotels, visas, and transportation.
• Prepare detailed travel itineraries and handle any travel-related changes or emergencies.

Executive Assistance:

• Anticipate the needs of the CEO and proactively manage tasks and priorities.
• Assist in personal tasks and administrative duties as needed.
• Uphold a high level of discretion and confidentiality at all times.

Key Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–7 years of experience in a similar executive assistant or secretarial role.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and discretion in handling confidential information.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and handle pressure in a fast-paced environment.

Preferred Skills:

• Experience working with senior-level executives or in a corporate environment.
• Familiarity with calendar management tools (e.g., Google Calendar, Microsoft Outlook).
• Time management and crisis-handling capabilities.
• Bilingual or multilingual skills are a plus.

Why Join Us?

• Work directly with top-level leadership.
• High-impact role with visibility across the organization.
• Professional growth in a dynamic and fast-paced environment.
• Collaborative and respectful work culture.

Job Type: Full-time

Pay: ₹12,579.02 - ₹53,401.85 per month

Benefits:

• Provident Fund

Work Location: In person