Executive Secretary to CEO

Job Description:
The Executive Secretary to the CEO provides high-level administrative, organizational, and operational support to the Chief Executive Officer. This role requires exceptional professionalism, discretion, and the ability to manage complex tasks in a fast-paced environment.

Key Responsibilities:

• Manage the CEO’s calendar, schedule appointments, and coordinate internal and external meetings.
• Handle confidential correspondence, emails, and telephone communication on behalf of the CEO.
• Prepare executive-level reports, presentations, and official documents with accuracy and professionalism.
• Arrange domestic and international travel, including itineraries, bookings, and logistics.
• Organize and maintain filing systems, records, and confidential documents.
• Monitor deadlines, follow up on pending tasks, and prioritize the CEO’s daily activities.
• Liaise with senior management, staff, clients, and external partners on behalf of the CEO.
• Exercise sound judgment, discretion, and maintain strict confidentiality at all times.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top management.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor, reliability, and attention to detail.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity and confidentiality.

Preferred Skills:

• Strong interpersonal skills and the ability to interact effectively at all organizational levels.
• Problem-solving mindset with proactive initiative.
• Experience in preparing executive communications and corporate documents.
• Ability to adapt quickly and handle shifting priorities.

Job Type: Full-time

Pay: AED4,000.00 - AED5,500.00 per month