Executive Secretary to COO (Male)

Human Capital HR Solutions is Hiring for One of Its Prestigious Clients

Position: Executive Secretary to COO (Male)

Industry: Higher Education

Location: Karachi

We are seeking a professional, organized, and proactive individual to join our client’s team as an Executive Secretary to the Chief Operating Officer (COO). The ideal candidate will provide administrative and secretarial support to ensure the efficient functioning of the COO’s office.

Qualification:

* Bachelor’s degree in Business Administration, Management, Commerce, or a related discipline.

* Additional qualifications or certifications in office administration or secretarial management will be an added advantage.

Experience:

* Minimum 3–5 years of relevant experience as an Executive Secretary, Executive Assistant, or in a similar role.

* Experience working with senior management or C-level executives, preferably within the education sector, will be preferred.

Key Responsibilities:

* Manage the COO’s calendar, appointments, and meeting schedules.

* Draft and prepare correspondence, reports, presentations, and official documents.

* Coordinate with internal departments and external stakeholders.

* Arrange travel, accommodation, and logistics as required.

* Record meeting minutes and follow up on action items.

* Maintain confidential files, records, and documentation.

* Screen and manage calls, emails, and correspondence on behalf of the COO.

* Ensure smooth administrative operations within the office.

Required Skills:

* Excellent verbal and written communication skills.

* Strong organizational, interpersonal, and multitasking abilities.

* Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

* Ability to maintain confidentiality and exercise sound judgment.

* Strong attention to detail and problem-solving skills.

* Ability to work efficiently in a fast-paced environment.

Interested candidates may share their updated resumes at careers1.hc@gmail.com and mention “Executive Secretary to COO” in the subject line.

Work Location: In person