Executive Secretary to the CCO

Responsibilities:

• Provide comprehensive administrative and secretarial support to the Chief Commercial Officer.
• Manage the CCO’s calendar, schedule meetings, and coordinate appointments and travel plans.
• Prepare and organize correspondence, reports, presentations, and other business documents.
• Maintain confidentiality of sensitive business and personal information at all times.
• Serve as the primary point of contact between the CCO and internal/external stakeholders.
• Track and follow up on key commercial projects, ensuring timely completion of deliverables.
• Organize and prepare materials for commercial meetings, reviews, and presentations.
• Handle expense reports, reimbursements, and related documentation accurately and on time.
• Maintain a proper filing system (both physical and digital) for easy access to important information.
• Assist in communication flow by drafting emails, memos, and other correspondence as needed.
• Support coordination between sales, marketing, and operations teams for commercial initiatives.
• Handle ad-hoc administrative and coordination tasks assigned by the CCO.

Requirements:

• Bachelor’s degree (preferably in Business Administration, Commerce, or a related field).
• 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role — ideally supporting a senior commercial or business leader.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor and ability to interact with senior stakeholders.
• High level of discretion and integrity when handling confidential information.
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong coordination and follow-up skills across departments.

Job Type: Full-time

Work Location: In person