FIND_THE_RIGHTJOB.

State of Alaska

Executive Secretary(ACPE)

Juneau, United States

Are you a professional seeking a dynamic and challenging work environment?

Do you enjoy working independently and as part of an executive team?

Do you thrive in a fast-paced and supportive work environment?

Do you enjoy working with a Board and providing support to Board members?

If you answered yes to these questions, you have found the position to apply for!

The Alaska Commission on Postsecondary Education (ACPE) is seeking an Executive Secretary to provide administrative support and legislative liaison for the Executive Director, the 14-member Commission, and the 5-member Alaska Student Loan Corporation Board. This position functions as the Executive Director's principal administrative assistant and Commission/Corporation's recording secretary. In addition, this position is responsible for administrative support services in the Executive Director's Office, serves as the primary liaison for contact with the Alaska Legislature and Governor's office, and is the regulations coordinator for the agency.

The Alaska Commission on Postsecondary Education (ACPE) provides sustainable solutions for college, career and technical training. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley, close to the bus line, with plenty of available parking. Positions with the Commission are eligible for all State of Alaska health care, leave and retirement benefits.

For more information about ACPE, our mission and our services, visit our website at:http://acpe.alaska.gov

Duties include but are not limited to:

Secretary to ACPE and ASLC

Record and maintain the proceedings of Commission meetings including subcommittee and other related meetings
Record and maintain the proceedings of Corporation meetings including subcommittee and other related meetings
Coordinate Commission/Corporation meeting sites, accommodations, travel, and finalize travel itineraries for the Executive Director and Commission/Corporation members
Provide and publish all meeting notices according to Alaska meeting laws
Write and distribute periodic and ad hoc Commission legislative and related updates and newsletters
Maintain official records of the Commission/Corporation meeting minutes and other corporate documents

Legislative Liaison for ACPE

Serve as the central contact point for all legislative inquiries to and responses by ACPE
Monitor all legislation that may affect ACPE and/or ASLC
Maintain the legislative calendar of meetings/events and be responsible for its timely distribution
Attend various legislative hearings and/or functions as assigned
Provide administrative support to Executive Director to carry out the legislative agenda of ACPE

Administrative Assistant to the Executive Director

Primary administrative support to Executive Director
Coordinate support for Executive Area staff
Act as agency regulations coordinator, including drafting regulations and functioning as liaison with Department of Law
Oversee the Executive Director's schedule and the ACPE calendar of events
Serve as a member of the ACPE senior management team
Maintain minutes of management team and other staff meetings as assigned

The ideal candidate will possess the following knowledge, skills, and abilities:

Knowledge of:

State agency operations and organization
Inter-agency and intra-agency communications Basic understanding of personnel issues
Procedures and protocol of agency interaction with a variety of elected and appointed officials, and other dignitaries
Parliamentary procedure
Regulations, policies, and procedures governing the Alaska Student Loan Program

Skills in:

Handling matters of sensitivity with dignity and discretion
Interpreting the intent and identifying the significant substance of committee discussions/transactions and summarizing same
Interpersonal interactions
Personal interaction with staff, legislative personnel, and the public
Utilization of secretarial skills and tools

Ability to:

Effectively communicate with a variety of audiences
Apply discretion and sensitivity as needed in handling confidential and routine matters and information
Accurately interpret meeting proceedings for transcription and recording
Serve as observer/recorder of public meetings in an unobtrusive manner
Prioritize and manage a variety of tasks simultaneously
Function as the executive director' s executive assistant with effectiveness and efficiency

Minimum Qualifications

Graduation with a four-year degree from an accredited college, preferably in a business or communications-related field, AND one year of experience providing administrative support in a government environment.

OR

Five years' experience with the State of Alaska or other governmental entity with three of those years providing executive administrative support to a division or agency head.

SUBSTITUTION

Post-high school training/education in a related subject/program may be substituted on a year-for-year basis for up to three years of the required experience.

EDUCATION

If postsecondary education is used to meet minimum qualifications you must complete the Education and Training section of the application and attach your transcripts or diploma (whichever is necessary to verify eligibility) to your application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. If postsecondary education is used to meet minimum qualifications and you do not attach transcripts or a diploma your application will be considered incomplete and it will not advance to the next phase of the recruitment and selection process.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed at foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcripts are given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

Additional Required Information

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

INTERVIEW

Applicants invited for an interview will be required to provide the following at time of interview:

List of three (3) professional references including current daytime phone numbers
Copies of your two (2) most recent performance evaluations
Two professional writing samples

SPECIAL NOTICE: PLEASE READ CAREFULLY

An applicant's response to the minimum qualification question must be supported by the job application.

This position is in the exempt service; therefore, it is not covered by the terms of a collective bargaining agreement. As a result, ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only, the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education.

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Contact Information WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.

For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

For specific information in reference to the position please contact:

Ms. Katrina Skidmore

Executive Administrative Assistant

katrina.skidmore@alaska.gov

Voice: 907-465-6673

Confidential Fax: 907-465-6839

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
  - AVTEC
  - Confidential
  - Correctional Officers
  - Marine Engineers
  - Mt. Edgecumbe Teachers
  - Supervisory
  - Unlicensed Vessel Personnel/Inland Boatman's Union
  - Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
  - General Government
  - Labor, Trades and Crafts
  - Public Safety Employees Association
  - Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits