Experienced Early Childhood Centre (ECC) Administrator

Start Date: ASAP

Work Schedule: 8AM - 5PM (times may vary) 5 days a week (schedule to be set

Monday - Friday initially then may be subject to change Tuesday - Saturday).

Salary: 5,500 - 7,000 AED per month

Probation period: 6 months

Scope of Responsibilities

The ECC will begin hosting families in January 2026. Until then, the Administrator will primarily focus on pre-opening preparation to ensure a smooth launch. Following the opening, responsibilities will expand into the full scope of daily operations.

Pre-Opening Responsibilities (2025 – Jan 2026):

• Supporting regulatory licensing processes (KHDA, DM, DCD).
• Assisting with recruitment, onboarding, and staff file preparation.
• Coordinating procurement of furniture, learning resources, and supplies.
• Managing supplier research, negotiations, and contracts.
• Supporting marketing and admissions activities (flyers, campaigns,
• pre-enrolment management).
• Organising administrative systems, filing structures, and Google
• Workspace accounts for staff.
• Assisting with event planning for the launch and community engagement.

Ongoing Responsibilities (from Jan 2026):

• Admissions & Records Management
• Staff Coordination & HR Support
• Finance & Compliance
• Administration & Management Support
• Operations & Procurement
• Marketing & Community Engagement
• Extra-Curricular Activities (ECA) Management

(See detailed responsibilities listed below)

As a Nursery Administrator, key responsibilities will include, but are not limited to:

Admissions & Records Management

• Managing enrolment and admissions processes.
• Maintaining student records and staff files.

Staff Coordination & HR Support

• Scheduling staff rotas, tracking attendance, and maintaining leave/performance records.
• Assisting with recruitment, contracts, references, and onboarding (including visa
• processing).

Finance & Compliance

• Handling billing, invoicing, and fee collection in coordination with the accountant.
• Ensuring compliance with KHDA, DM, DCD, and other licensing, health, and safety requirements.

Administration & Management Support

• Managing calendars, appointments, and correspondence.
• Preparing reports, presentations, and meeting minutes.
• Coordinating events, parent meetings, and staff training sessions.

Operations & Procurement

• Filing and organising nursery records.
• Ordering supplies, managing inventory, and allocating resources to classrooms.
• Researching and negotiating with suppliers for resources, catering, cleaning, and furniture.
• Running errands/shopping for nursery items when required.

Marketing & Community Engagement

• Supporting marketing efforts including printing, flyer distribution, banners/flags approvals, and ensuring quality standards.
• Creating and managing Google Workspace accounts for staff.

ECA Management

• Coordinating after-school clubs, enrichment programs, and holiday camps.
• Liaising with external providers (music, sports, arts, languages) and ensuring quality, safety, and alignment with the nursery’s philosophy.
• Scheduling activities to balance academic, creative, and recreational opportunities for children.
• Handling registrations, payments, and communications with parents regarding extra-curricular offerings.
• Organising logistics for transport, equipment, and facilities required for activities.
• Monitoring attendance and ensuring accurate record-keeping for all programs.
• Collecting feedback from parents and children to continuously improve extra-curricular offerings.
• Ensuring all external partners comply with health, safety, and child safeguarding standards.
• Supporting the promotion of extra-curricular activities through newsletters, flyers, and parent communication channels.

Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Education, or related field (preferred).
• Minimum 2–3 years’ experience in an administrative or coordinator role, ideally within an early years/education environment.
• Familiarity with UAE regulations relating to nurseries and early childhood (KHDA, DM, DCD).
• Experience with HR, finance, and compliance processes.
• Driving License (preferable)

Technical Skills

• Strong computer literacy, especially Google Workspace (Docs, Sheets, Drive, Gmail, Calendar).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfort with admissions and fee management systems (experience with nursery/school MIS is a plus).

Personal Skills & Attributes

• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills for working with staff, parents, and external providers.
• Attention to detail, accuracy, and confidentiality in handling sensitive information.
• Ability to work independently and take initiative while also being a team player.
• Positive, professional attitude with a strong sense of responsibility and reliability.
• Flexibility to adapt to changing schedules and priorities.

Other Requirements

• Candidates are required to possess strong proficiency in both spoken and written
• English. Knowledge of Arabic will be regarded as an asset.
• Must meet UAE legal requirements for employment (police clearance, etc.).
• Willingness to occasionally work evenings/weekends for events, if required.

Job Types: Full-time, Permanent

Pay: AED5,500.00 - AED7,000.00 per month

Application Question(s):

• Do you have knowledge and/or experience with UAE regulations relating to nurseries and early childhood (KHDA, DM, DCD)?
• Do you have a degree in Business Administration, Education, or related field?

Experience:

• HR, Finance, and Compliance processes: 3 years (Required)
• Administrave: 3 years (Required)