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Externship Advisor, Career Services

Ultimate Medical Academy is a non-profit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus.

Purpose of the Position:

This role exists to support student and alumni career success by connecting them with employment opportunities and equipping them with essential job-readiness skills. It builds and maintains employer relationships while providing guidance on resumes, interviewing, and professional presentation. Additionally, the role ensures access to practical training opportunities by securing externship and clinical placement sites. Its impact strengthens career outcomes, enhances program value, and supports successful transitions from education to the workforce.

What you'll do:

Career Placement Support – Assist students and graduates in securing employment aligned with their field of study or skill set by identifying opportunities, coordinating interviews, and supporting successful job placements.

Student Career Coaching – Provide individualized guidance on interview techniques, workplace expectations, and professional readiness to help students confidently transition into the workforce.

Employer & Partnership Development – Build and maintain relationships with employers and hiring managers to generate job leads, create placement opportunities, and expand hiring pipelines within assigned regions.

Externship Coordination Support – Engage with externship and practicum sites to facilitate required documentation, while collaborating with coordinators and site administrators to ensure a smooth student experience and transition to employment.

Performance & Compliance Management – Develop and execute plans to achieve placement goals, consistently meet or exceed performance metrics, and ensure all activities and documentation comply with institutional, federal, and accreditor standards.

Perform other duties as assigned.

Career Level Expectations:

Entry-level position.
Work is supervised.
Communicates information that requires a high level of accuracy.
Problems faced are often routine and require critical thinking.
Desire for growth and professional development.

Required Skills/Experience:

Experience in education, career services, employment staffing, out placement services, executive search, or related field.
Knowledge of different application processes and expectations.
Experience overcoming graduate (or equivalent customer) obstacles.
Skills – organization, communication/interpersonal skills, attention to detail, teamwork, and time management.
Ability to professionally communicate fluently in verbal and written English.

Preferred Requirements:

Any degree or equivalent experience and/or strong or advanced proficiency in any of the above required skills/experience.
Knowledge of the Career Service Advisor role.
Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.
Other skills or abilities – influence, comfortability communicating with all levels of an organization, punctual, disciplined, complex problem-solving, attention to detail, and motivation.

Compliance:

Demonstrate knowledge of and carefully follow all applicable federal and state compliance requirements and regulations including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations, and internal policies and procedures.
Effectively communicate compliance requirements to other staff as appropriate and quickly escalate any compliance concerns to the Compliance department.
Participate in activities including, but not limited to, student recruitment activities and/or activities related to securing financial aid. Required only for positions covered by Title IV.

Work Environment/Physical Demands:

This is a remote position.
Home office set up, quiet place to work, and ability to hard wire into high-speed internet connection.
May require setup of computer equipment; accommodation consideration available upon request.
Flexibility to work evenings and weekends, as needed.

Schedule:

Standard: Monday-Friday 9-6 PM EST
West coast: Monday -Friday 9-6 PM MST

Application Deadline: 4/17/2026

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody.

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students' educational and career success. We excel at building our students' confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members' success and to each other's success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://workatuma.com/

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