Extra Help - Office Support Assistant - Reg Pharmacy Program: Rockford

Extra Help - Office Support Assistant - Reg Pharmacy Program: Rockford

This Position is temporary and limited to 900 hours.

Hiring Department: Reg Pharmacy Program: Rockford

Location: Rockford, IL USA

Requisition ID: 1040477

Hours per Week: 25

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: Thursday, April 23, 2026

Salary: The rate of pay for this position is $23.41 per hour.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is not eligible for benefits.

Position Summary

Under the supervision of the Vice Dean, the Extra Help Office Support Assistant will support the administrative functions of the Retzky College of Pharmacy, in-person, on our UIC Health Sciences Campus in Rockford, Illinois. This includes managing administrative tasks, ensuring smooth operations, and providing excellent customer service to all. The Extra Help Office Support Assistant will serve as a resource for college administration, employees, students, and visitors of the college.

Duties & Responsibilities

Greets visitors, answers telephone, and relays calls and messages to appropriate staff members; initiates calls to obtain specific information requested by others
Receives, sorts, opens and distributes incoming mail/packages and prepares outgoing mail (weighs envelopes/parcels, applies postage, proofreads documents and corrects errors
Schedules appointments/meetings when time, place, and participants are specified
Assists in the facilitation of meetings, events and makes basic travel arrangements as requested
Creates, updates, revises and retrieves records and files within an established filing system, which include confidential materials
Prepares supply orders, issues office supplies and maintains records of supplies used in a unit; maintains inventory log and assigns keys and/or equipment to staff
Assists in the preparation of simple financial paperwork
Performs routine website updates
Assists with or participates in the hiring, training, assignment of work, and/or supervision of student workers
Serves as a point of contact for unit/office/building for emergency preparedness (emergency broadcast network tests, maintaining emergency exit plans, etc.)
Performs other related duties as assigned
Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories below:
- College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
  - 15 semester hours equals six (6) months
- Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.

Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience.

Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one.

Ability to understand written sentences and paragraphs in work related documents.

Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Ability to apply general rules to specific problems to produce answers that make sense.

Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Ability to choose the right mathematical methods or formulas to solve a problem.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

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