Facilities Coordinator

• Summary: The Facilities Coordinator plays a key role in ensuring the smooth operation, safety, and maintenance of all credit union branches and administrative offices. This position supports day-to-day facilities management, coordinates repairs and maintenance, manages vendor relationships, oversees new building and renovation projects, and ensures compliance with safety and regulatory standards across multiple locations.
• Responsibilities and Duties: Branch Support & Maintenance Serve as the primary point of contact for staff regarding facility-related issues. Coordinate routine and emergency maintenance, repairs, and inspections. Monitor and maintain building systems including HVAC, plumbing, electrical, and security. Regularly visit all branches and offices to proactively identify maintenance needs and resolve them. Vendor & Contractor Management Schedule and oversee work performed by external vendors and contractors. Create RFPs, solicit proposals, and get references to compare costs/services for approval. Review and approve invoices, ensuring services are delivered on time and within budget. Maintain vendor records and service agreements. Facilities Planning & Projects Assist in planning and executing branch renovations, relocations, and new construction. Track project timelines, budgets, and deliverables. Coordinate with stakeholders across the organization and recommend actions to address concerns and issues proactively. Compliance & Safety Ensure all branches comply with local, state, and federal regulations. Conduct regular safety audits and coordinate corrective actions. Maintain records of inspections, permits, and compliance documentation. Administrative Duties Maintain facilities-related documentation, logs, and reports. Manage inventory of supplies and equipment. Assist with budgeting and forecasting for facilities expenses. Perform other duties as assigned. Qualifications: Education & Experience • Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or related field preferred. • Certified Facility Manager (CFM) credential or equivalent preferred. • 5+ years of experience in facilities coordination or property management, preferably in a multi-site or island-wide environment with fluency in project management and budgeting preferred. • Direct experience in handling repairs and maintenance such as plumbing and mechanical preferred. Skills & Competencies • Strong organizational, multitasking, and problem-solving skills. • Excellent communication and interpersonal abilities. • Effective time management, attention to details, and efficiency mindset. • Proficiency in Microsoft Office and facilities management software. • Valid driver’s license and reliable transportation required with ability to travel frequently between branches. Working Conditions: • Travel between island branches is required; occasional inter-island flights may be necessary. • On-call availability for emergency facility issues. • Indoor air-conditioned office and outdoor environments. • Moderate to heave lifting, pulling, pushing, and other physical activity required occasionally.

Job Type: Full-time

Pay: $19.23 - $33.65 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person