Facilities Coordinator

Description:

YWCA Dayton, a 24-hour organization dedicated to the empowerment of women and the elimination of racism, seeks an energetic, dedicated professional to serve as Facilities Manager. This role is responsible for overseeing the maintenance, safety, and operational functionality of all YWCA Dayton facilities. The Facilities Coordinator ensures that all buildings and grounds are well maintained, safe, and aligned with the organization’s standards of excellence. This position supports the vision, mission, and values of YWCA Dayton and supervises facilities staff and vendor relationships. Part Time: Position: 32 hours M/W 9-4 (30 min lunch) T/Th 11:30-6:30 (30 min lunch) F 9-3:30 (30 min lunch).

PRIMARY RESPONSIBILITIES

• Oversee day-to-day operations of the Central Building, ensuring the facility is safe ,functional, and well maintained.
• Independently manage and complete work orders through an electronic work order system.
• Develop and implement preventative maintenance plans for the building and equipment.
• Monitor the Central Building, ensuring proper condition and acting as liaison between departments, services, and external vendors.
• Coordinate and perform maintenance tasks including troubleshooting and repairs related to plumbing, HVAC systems, electrical components, carpentry, drywall, painting, and general building systems.
• Manage vendor relationships, contracts, and service agreements for facilities-related services.
• Oversee space planning, including event and meeting setup and support for space allocation.
• Ensure operational functionality of doors, windows, locks, and security systems; manage building key control.
• Oversee fleet management including vehicle maintenance, scheduling, and compliance.
• Coordinate logistics including moving, loading, unloading, and storage of furniture, equipment, and supplies.
• Manage agency deliveries and pickups, including inter-campus mail runs and donation handling.
• Ensure proper waste management, including daily trash removal and safe disposal of hazardous or infectious materials.
• Respond to emergency maintenance and cleaning needs with urgency and efficiency.
• Maintain inventory of tools, equipment, and supplies; recommend purchases as needed.
• Ensure compliance with building codes, safety regulations, and organizational policies.
• Perform other duties as assigned.

Requirements:

SKILLS AND QUALIFICATIONS

• Strong knowledge of building systems, maintenance practices, and safety standards.
• Demonstrated ability to independently manage multiple priorities effectively.
• Active driver’s license with a clean driving record.
• Strong organizational, problem-solving, and communication skills.
• Ability to respond to the needs of clients, residents, staff, and Board of Directors with professionalism and collaboration.
• Commitment to racial equity and social justice, with demonstrated sensitivity to the needs of those we serve.
• Ability to prioritize tasks, meet deadlines, and handle emergencies effectively.

EDUCATION AND EXPERIENCE

• High School Diploma or GED required; additional technical or trade certifications preferred.
• Minimum of 3–5 years of experience in facilities management, maintenance, or a related field.
• Experience independently managing facilities operations and vendor relationships preferred.

WORK ENVIRONMENT

This position requires a combination of office-based coordination and hands-on facilities work. The Facilities Coordinator must be able to lift and move equipment, work in varying environments, and be available for occasional after-hours emergencies.