Facilities Project Manager

Bremerton – Sylvan Way

ANNOUNCEMENT NUMBER: 0426-14

Kitsap Regional Library is seeking a Facilities Project Manager to plan, coordinate, and oversee facilities projects that support safe, welcoming, and functional spaces for staff and patrons. Under limited direction of the Director of IT and Facilities, the Project Manager will plan and supervise a wide range of facilities projects from start to finish ensuring that each project is completed within scope and budget. This role will oversee all aspects of projects to include deadlines, assignment of responsibilities, lead and direct the work of contractors and/or staff, monitor progress, and summarize the progress of the project to leadership. Work is performed with significant opportunities for exercising independent judgement and initiative, and a high degree of attention to detail is required. This position is tailored to small to moderate sized facilities and is not full-scale construction.

QUALIFICATIONS AND EXPERIENCE

High school diploma or GED, plus combination of education and experience to equal at least 4 years of demonstrated experience in facilities related project management.

A valid Washington State driver's license, a safe driving record, and three years of driving experience are required to drive a library-owned vehicle for library business.

Project Management Professional certification preferred.

• A resume is required for all positions and may be uploaded or copy/pasted and submitted with your application.

BENEFITS & SALARY

Employees regularly scheduled 20 or more hours per week are eligible to participate in our medical, dental, vision, basic life, AD&D, long term disability insurance plans, health reimbursement arrangement (HRA), as well as our employee assistance program. Additionally, all employees regularly scheduled 20 or more hours per week receive 13 paid holidays throughout the calendar year. Employees in this position earn 15 days per year of vacation leave over the course of their first year, 13 days of sick leave, and 1 personal day each year.

Kitsap Regional Library participates in the Washington State Public Employees Retirement System (PERS). Employees are automatically eligible for the plan if they work a minimum of 16.25 hours per week (or 70 hour per month) during five months per year for two consecutive years.

Offers to new employees are expected to be between $37.70 and $39.99 depending on required and relevant experience and in alignment with internal equity. The full compensation range for this position is $37.70 - 50.66 per hour which includes compensation for incumbents with significant tenure at our library. This allows for growth and progression within the organization.

ESSENTIAL FUNCTIONS

Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.

DUTIES:

• Manage all aspects of assigned facilities construction, remodeling, renovation, or repair projects. Ensures projects are within budget and delivered on time. Assesses long-term value or projects, buildings, and building contents.
• Review and administer contracts and observes and inspects work.
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility. Coordinates internal resources and establishes and maintains relationships with third parties/vendors for the flawless execution of projects.
• Develop detailed project plans to ensure resource availability and allocation, and to monitor and track progress.
• Assist with the selection, negotiation, and evaluation, of contracts with architects, engineers, contractors, vendors and consultants.
• Facilitate the appropriate bidding and purchasing process for assigned projects.
• Delegates project tasks based on staff members' individual strengths, skill sets and experience levels.
• Manage changes to the project(s) scope, project schedule and project costs using appropriate verification techniques.
• Measure project performance using appropriate tools and techniques and reports and escalates to leadership as needed.
• Maintain proper communication with stakeholders keeping them well-informed of any updates or changes as necessary.
• Ensure projects maintain compliance with applicable fire and building codes, safety regulations and accessibility requirements.
• Perform risk management to minimize project risks.
• Create and maintain comprehensive project documentation to track project performance specifically to analyze the successful completion of short and long-term goals.
• Develops budget proposals, manages projects to budgetary objects, and adjust projects constraints based on financial analysis.
• Coordinate the replacement of fixtures, furniture, and equipment (FFE) across all branches.
• Directs and manages contractors in the performance of work related to assigned projects.
• Manages and supervises assigned KRL staff in the performance of duties related to assigned projects.
• Assesses performance of staff members assigned to work on projects and provides performance feedback to the Facilities Director.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to maintain regular and reliable attendance.
• Extensive knowledge of project management and ability to manage large-scale facility projects.
• Knowledge of, and the ability to apply, the principles and practices of sound management, including the elements of planning, organizing, leading, delegating, controlling, and evaluating.
• Ability to read, understand, and interpret blueprints, architectural, and engineering plans.
• Knowledge of Federal, State, and local fire, building and safety codes, and accessibility regulations such that they can perform adequate oversight.
• Ability to work independently and use initiative and judgment within prescribed policies and procedures.
• Ability to develop, recommend and manage multiple project budgets, including preparing and maintaining confidential proposals and budgetary information.
• Ability to operate standard office equipment, perform required data entry proficiently and utilize computer software and specialized programs.
• Ability to establish and maintain effective working relationships with staff, the public, vendors and special interest groups.
• High level of attention to detail.
• Ability to demonstrate effective verbal and written communication skills with a diverse audience.
• Ability to read and comprehend technical and safety instructions and other written materials.
• Ability to safely operate a motor vehicle.
• Ability to work with and maintain confidential, personal and sensitive information.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The incumbent must be able to clearly communicate with coworkers and external vendors. They will be required to push, pull, and maneuver objects. While inspecting projects, they may need to twist, bend, kneel, or reach. Occasional crawling, climbing, and balancing may be required. They must be able to maneuver up to 30 pounds as needed.

LIBRARY EXPECTATIONS

Listed below are expectations of all library employees:

• Provide excellent customer service by showing sensitivity to cultural differences and diverse backgrounds when interacting with patrons, volunteers, and co-workers.
• Maintain regular and reliable attendance.
• Knowledge and support of Kitsap Regional Library's principles of intellectual freedom.
• Knowledge and support of Kitsap Regional Library's policies and procedures.
• Effectively work both independently, with limited direction or supervision, as well as within a team.
• Flexibility to adapt to rapidly changing information, technology, work procedures and library services.
• Maintain confidentiality in dealing with patron and/or employee records.

SCHEDULE

This is a full-time position scheduled for 40 hours per week. The schedule is typical Monday through Friday office hours but may include weekends and evenings as needed. Please note that schedules are subject to change to meet the needs of the library.

APPLICATION INSTRUCTIONS

To apply for this position and future positions, please visit our website at KRL.org and select "Careers" located at the bottom of the page. This position is open to all and will remain open through May 4, 2026.

Kitsap Regional Library is committed to developing a barrier-free recruitment process and work environment. If you require any accommodation, please email us at jobs@krl.org and we'll work with you to meet your accessibility needs.