Facility Executive - MIS

Mumbai, India

Job Title

Facility Executive - MIS

Job Description Summary

Job Description

[Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
Monthly Vendor Invoicing.
PR creation – As per request
AMC renewal & tracking
PO Follow up – Daily
GRN Making
Monthly Advance PO Report.
Payment advice shared with Vendors – as per payment release
Consumable order - Monthly
General Facilities work
NDC
Audit document
Compliance document
Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system.
Analyse/ recommend solution on the complaint analysis.
Maintains compliance with departmental security, audit procedures, and Client management policy.
Manage the office services needed to support department operations.
Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
Data gathering and reporting on all facility operations.
Periodically check / amend checklist, operation steps, spares parts consumption analysis.
Work in co ordination with Client on day-to-day activities.
Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
Arrange for monthly bills to be submitted to the Client.
Coordinating for payments of the site contractors and sub vendors.
Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
Training of onsite Employees
Counselling of employees
Supervising the development and maintenance of websites and ensuring the protection of users' data.
Analyzing existing operations, protocols, and processes, and making plans for improvement.
Conducting research, attending workshops, and networking with other professionals in the industry.
Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experience
Performs other duties as requested by your direct manager
Occasional requirement to work extended hours during peak times or to assist with major functions/events
Development of operational standards / playbooks / operating manuals for all aspects of the business
Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation
Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions
Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield
Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
Comply with Cushman & Wakefield policy

INCO: “Cushman & Wakefield”