Finance Administration Assistant

Finance Administration Assistant

Company Size: Small head office with up to 3 staff
Reporting to: Financial Controller (UK based)

Role Overview:

We are seeking a qualified and experienced Finance Administration Assistant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business.

This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies.

Key Responsibilities:

Accounting & Financial Management

• Prepare and maintain accounts for 3 operations.
• Monthly and annual accounts preparation
• Bank reconciliations and audit support
• VAT filings and tax returns
• Payroll management
• Record and invoice management fees for services rendered

Property & Asset Management

• Oversee rental property operations including tenant management
• Coordinate property maintenance and liaise with Euro Residences or other service providers
• Track and manage insurance policies (property, health, vehicles)
• Manage company vehicles and related documentation

Compliance & Legal & Personal

• Ensure UAE legal compliance including ESR, VAT, and other regulatory filings
• Liaise with DEWA, JAFZA, and other government agencies
• Maintain strong understanding of UAE visa requirements and processes
• Ensure visas and related documents are up to date
• Control personal health insurance policies

Systems & Reporting

• Utilize ERP systems (Xero preferred) for financial reporting
• Maintain and improve use of property management software (status to be confirmed)
• Generate monthly reports and support strategic financial planning

Candidate Requirements:

• Qualifications: Recognised accountancy qualification
• Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions
• Skills:
• Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook)
• English communication skills – both written and verbal
• Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks
• Ability to work independently and manage multiple responsibilities
• Experience dealing with local government agencies and visa processes
• Personal Attributes:
• Hardworking, dedicated, and enthusiastic with excellent memory
• High attention to detail and total accuracy
• Strong organisational skills
• Comfortable working in a small team environment

Job Type: Full-time